Operation Procurement

PT. Astra Graphia Information Technology (AGIT); Jakarta Utara; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A technology company in Jakarta Utara is seeking an Operations Procurement/Buyer to coordinate procurement processes and manage operational inventory. The ideal candidate will have a Bachelor's degree in Business Administration or a related field and at least 1 year of experience in procurement, preferably in the IT sector. Responsibilities include creating purchase orders, ensuring compliance with agreements, and maintaining procurement documentation. Strong data management skills and knowledge of procurement processes are essential.

Qualifications

• Minimum Bachelor's degree in Business Administration, Industrial Engineering, Economics, Information System/Technology.
• 1 year of relevant experience in business transaction/administration, preferably in Procurement.
• Experience with cross-function collaboration and coordination.

Responsibilities

• Act as operations procurement/buyer for end-to-end procure-to-pay processes.
• Follow-up on operational user requests and maintenance renewal.
• Create PO/LOI with related functions.
• Coordinate with IT Legal for agreement completion.
• Ensure invoice and supporting documents are complete for AP registration.
• Maintain operational inventory/stock information.
• Prepare and maintain all procurement-related documents according to SOP.

Skills

Business transaction knowledge

Procurement processes

Data management

Spreadsheet processing

Education

Bachelor degree in Business Administration

Industrial Engineering

Economics

Information System/ Technology

Job description

• Act as operations procurement/ buyer to execute and coordinate end-to-end operational procure-to-pay processes.
• Follow-up operational user requests and maintenance renewal.
• Crate PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordination with IT Legal to make sure agreement completion within timeframe.
• Ensure and followup invoice & supporting documents are complete and correct as mandatory requirements for AP registration and payment process (Agreement/ COA/ BAST).
• Close coordination with users for requirement clarification and confirmation.
• Sourcing, Coordination, and Negotiation
• Maintain Operational Inventory/ Stock information.
• Create Asset Registration and Purchase Request, according to SOP.
• Prepare and maintain all procurement-related documents and administrations according to SOP, includingacquire management approval (based on credibility, historical data, industry trend, competition, businesscase, compliance).
• Prepare periodic analysis for maintenance renewal and operational purchase, provide improvementrecommendation.
• Collaboration and coordination with related functions, including SOP, Finance, Accounting, Legal, and AssetManagement.
• Perform regular vendor evaluation and vendor audit.

Education

Minimum Qualifications: Bachelor degree in Business Administration, Industrial Engineering, Economics, Information System/ Technology..

Experience

• 1 years of relevant experiences in business transaction/ administration, preferable in Procurement area (especially IT Procurement).
• Organization experience, especially with cross-function collaboration and coordination.

Technical Skill

• Knowledgeable of general business transactions for goods and services.
• Knowledgeable of procurement processes (need recognition, sourcing, price and terms analysis, negotiation, evaluation and recommendation, order and agreement, delivery and expediting, receipt and inspection, invoice approval and payment, record keeping and reporting).
• Strong in data management and spreadsheet processing.