Office Manager Marketing Coordinator

Paz Studio Bali; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A creative firm in Bali is seeking an organised Office Manager / Marketing Coordinator to oversee office operations and support marketing initiatives. The ideal candidate thrives in a dynamic environment, handling tasks from client communications to coordinating marketing content. Strong attention to detail, communication skills, and digital proficiency are key. This role offers real responsibility and exposure to various business aspects, along with competitive compensation based on experience.

Benefits

Varied role with responsibility

Direct collaboration with senior team members

Dynamic work environment

Competitive compensation based on experience

Qualifications

• Strong communication skills for effective client interactions.
• Confident in managing sensitive information discreetly.
• Experience in coordinating office and marketing tasks.

Responsibilities

• Manage client and staff application enquiries.
• Support HR processes including onboarding.
• Coordinate schedules across teams to avoid conflicts.
• Capture and organise media content for marketing.

Skills

Highly organised

Strong attention to detail

Strong written and verbal communication skills

Confident using digital tools

Proactive and solution-oriented

Tools

Google Workspace

Calendars

Messaging platforms

Job description

We are looking for a highly organised and adaptable Office Manager / Marketing Coordinator to support two closely related businesses. This is a central role for someone who enjoys structure, responsibility, and variety. You will sit at the crossroads of operations, people, and marketing, ensuring day-to-day workflows run smoothly while supporting the creative and marketing output of the businesses.

This role is ideal for someone who is detail-oriented, proactive, and comfortable switching between administrative, coordination, and creative support tasks.

Office management and operations responsibilities

• Manage incoming client, intern, and staff application enquiries
• Handle day-to-day communication and follow-ups in a professional manner
• Support basic HR processes including onboarding coordination, documentation, and internal tracking
• Assist with PA-style tasks such as managing calendars, meetings, and appointments for directors and teams
• Coordinate schedules across teams and projects to avoid conflicts and delays
• Maintain clear internal organisation across files, contacts, and communications

Marketing and content support responsibilities

• Capture photo and video content during client meetings, site visits, and studio activities
• Organise and label media content for easy use by the marketing team
• Work closely with the Marketing Director to support ongoing campaigns and content needs
• Assist with coordination of marketing timelines, deliverables, and approvals
• Ensure consistent flow of content between teams and platforms

Required profile and skills

• Highly organised with strong attention to detail
• Strong written and verbal communication skills
• Confident using digital tools such as Google Workspace, calendars, and messaging platforms
• Able to handle sensitive information with discretion
• Basic understanding of marketing content workflows (photo/video capture and organisation)
• Proactive, reliable, and solution-oriented

Ideal background

• Experience in office management, operations, PA, or coordination roles
• Previous exposure to marketing, content creation, or creative environments is a strong plus
• Comfortable working in a fast-paced, entrepreneurial setting
• Able to work independently while coordinating closely with multiple stakeholders

What we offer

• A varied role with real responsibility and visibility
• Direct collaboration with founders and senior team members
• Exposure to multiple businesses and industries
• A dynamic working environment with room to grow
• Competitive compensation based on experience