Office Assistant

Ads.Bali; Denpasar; On-site; IDR 8.000.000 - 12.000.000; Full time

Job summary

A performance marketing agency located in Bali is seeking an Administrative Coordinator to manage office documentation, support operations, and ensure smooth communication between departments. The ideal candidate will have 1-2 years of experience, strong organizational skills, and proficiency in Google Workspace. This role will be essential in maintaining office efficiency and supporting team initiatives.

Qualifications

• Minimum 1–2 years of experience in administration, operations, or coordination.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
• Highly organized with strong attention to detail and follow-through.

Responsibilities

• Manage office documentation, invoices, contracts, and receipts.
• Coordinate internal and external meetings.
• Maintain cleanliness, supplies, and organization of the office.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Proficiency in Google Workspace

Job description

Our philosophy in advertising is embracing the powerful synergy between human creativity and technology tools, getting inspired by People, Culture, and Land. Ads Bali bridges art and analytics, human emotion and digital precision. Rooted in Bali, our creativity flows from its culture of balance, community, and storytelling.

Purpose

To simplify marketing for brands, helping them grow their business and create stories that connect with people.

Vision

To be Bali’s most trusted performance marketing agency, blending technology, creativity, and cultural authenticity.

Key Responsibilities

Administrative Support

• Manage office documentation, invoices, contracts, and receipts.
• Coordinate internal and external meetings (bookings, invites, minutes).
• Manage daily schedules, travel bookings, and key appointments for co-founders.
• Maintain records, databases, and file organization on Google Drive / ClickUp.
• Assist with onboarding new employees (welcome kits, setup, orientation).
• Payroll coordination, crediting salary to employees, attendance, leave tracking.

Operational & Communication Support

• Liaise with vendors, suppliers, and partners for office and project needs.
• Handle basic client coordination (scheduling, follow‑ups, deliveries).
• Manage WhatsApp / email communications for general inquiries.
• Coordinate errands such as courier drop‑offs, document signatures, etc.

Office & Management

• Maintain cleanliness, supplies, and organization of the office / creative studio.
• Ensure all office equipment (WiFi, printers, lighting, etc.) are functioning properly.
• Support small events, meetings, or team gatherings (venue prep, food orders).

Who You Are

• Minimum 1–2 years of experience in administration, operations, or coordination.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
• Highly organized with strong attention to detail and follow‑through.
• Able to multitask and work independently in a fast‑paced environment.
• Positive attitude and willingness to support different departments.
• Fungsi pekerjaan Administratif