Office Administrator

Obelisk Protocol; Kota Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading tech company is seeking an Office Administrator in Yogyakarta, Indonesia. The candidate will ensure smooth office operations and organize impactful events. Responsibilities include managing vendor relationships, tracking expenses, and overseeing office support staff. Candidates should have 3–5 years of experience and strong organizational skills. Join us for a unique opportunity to grow in a dynamic environment.

Benefits

Limitless learning opportunities

Flexible work terms

Health insurance from Day 1

Company events and celebrations

Qualifications

• 3–5 years of experience in a similar role.
• Attention to detail in managing multiple responsibilities.
• Ability to collaborate across teams and work independently.

Responsibilities

• Ensure smooth office operations and organize company events.
• Collaborate with finance for procurement and tracking.
• Manage vendor relationships and oversee office support staff.

Skills

Strong organizational skills

Multitasking skills

Negotiation abilities

Vendor management skills

Strong communication skills

Proficiency in Microsoft Office

Fluency in English

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Inventory management tools

Job description

Office Administrator / Office and Event Administrator

Join Hostinger, and we'll grow fast

Our mission: To provide tools that help individuals and small businesses succeed online faster and easier.

Culture: Guided by 10 company principles.

Formula for success: Customer obsession, innovative products, and talented teams.

Your role at Hostinger

Office and Event Administrator in the Business Operations team. You will ensure smooth office operations and organize impactful company events that enhance teamwork and create an engaging workplace environment. You will collaborate closely with the Admin Ops and Communications Team.

Curious to learn more? Connect with your team: Izatul Ifada, Legal & Admin Ops.

Your day-to-day

• Collaborate with the finance team to manage procurement, tracking, and financial reconciliation of work equipment and security devices.
• Administer employee events by adapting global concepts to local needs, coordinating logistics, and managing communications.
• Work with event organizers to ensure smooth execution, including but not limited to venue setup, F&B, and documentation.
• Oversee employee perks by selecting vendors, managing procurement, and ensuring timely distribution of gifts and merchandise.
• Track and reconcile expenses related to events and employee perks with Finance.
• Oversee office security by managing access control, security staff, and coordination with vendors.
• Supervise office support staff and maintain the availability of essential office supplies and logistics.
• Manage vendor relationships, process payments, and handle procurement for office needs.
• Oversee petty cash transactions and ensure financial accuracy in daily operations.
• Manage business trip and workation logistics, including bookings, vendor coordination, employee travel allowances, and required documentation.
• Manage building maintenance, cleanliness, and repair projects while coordinating with vendors for major work.
• Oversee sustainability initiatives, including waste management and eco‑friendly practices.
• Foster a well‑maintained office environment and positive community relations.

Your skills and experience

• 3–5 years of experience in a similar role.
• Strong organizational and multitasking skills.
• Excellent negotiation and vendor management abilities. Strong communication and interpersonal skills.
• Attention to detail and ability to manage multiple responsibilities simultaneously.
• Proficiency in Microsoft Office, Google Workspace, and inventory management tools.
• Ability to collaborate across teams and work independently.
• Full of initiative in improving operational processes.
• Fluent in English.

Benefits for you

• 360 Growth: We provide limitless learning opportunities: access to platforms like Reforge and CoachHub, global conferences, physical and digital libraries, and a feedback culture. Advance your career with internal mobility and grow with a team eager to share knowledge and support your success.
• Freedom & responsibility: Work on your terms: from a modern office in Yogyakarta or with the budget for a home office. Enjoy flexibility in managing your schedule and bring your ideas to life in a fast‑paced, dynamic environment.
• Wellness simplified: Your health comes first with insurance from Day 1, gym memberships, Headspace subscription, recharge leave, and regular health checks. Join sports, arts, and hobby clubs or simply enjoy the balance of a lifestyle that prioritizes wellness.
• Work hard – party hard: Recognize hard work with company events, Town Hall, Meet the Client initiatives, team‑buildings, and workations. Celebrate life's big moments with milestone gifts for weddings, new parenthood, and graduations.

Compensation

• IDR

Get ready to take your personal and professional growth to new heights. Join Hostinger today and be part of our journey.

Administrative Assistant

Company Description

Institut Sains & Teknologi AKPRIND is a higher education institution based in Yogyakarta, Indonesia. Our institution is dedicated to providing quality education in the fields of science and technology. We are committed to fostering a conducive learning environment and developing future leaders in various technical disciplines.

Role Description

This is a full‑time on‑site role located in Yogyakarta for an Administrative Assistant. The Administrative Assistant will be responsible for performing clerical tasks, managing phone communications, and assisting executives with various administrative duties. Key tasks include scheduling appointments, handling correspondence, organizing files, and providing general support to ensure smooth office operations.

Qualifications

• Possess skills in Administrative Assistance and Clerical Skills
• Strong Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Excellent organizational and multitasking abilities
• Proficient in Microsoft Office Suite or similar software
• Ability to work in a fast‑paced environment
• Bachelor's degree or equivalent experience is preferred