Hrs Onsite Specialist

Schneider Electric; Batam; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A global technology company in Batam is seeking a skilled HR Administrator to manage daily HR operations and provide support for the onboarding and offboarding processes. Candidates should have 1-2 years of HR administration experience and be fluent in English. Join us and become an IMPACT Maker, contributing to a sustainable future.

Qualifications

• 1-2 years of experience as HR Administrator.
• Fluent in English (writing and speaking).

Responsibilities

• Manage HR services daily administration activity.
• Act as single point of contact for HRS queries.
• Conduct offboarding sessions for terminated employees.
• Calculate OT and allowances for payroll processes.

Skills

HR Administration

Fluent in English

Data Management

Payroll Processing

Education

Min D3 from reputable University

Job description

This position is accountable for HR services daily administration activity within an assigned plant under the direction of the HR Onsite Team Leader. Responds to complex employees inquiries (phone, e-mail, face to face) related to HR services and administration. Utilizes service excellent and HR knowledge to act as a consultant for first contacts of employees regarding HR administration services. Encourages service excellent as a means toward account penetration and increased employee's satisfaction.

Onboarding DVC & NDVC Hiring

Induction for DVC & NDVC new hire

Badge ID printing and distributionMedical card printing and distributionManaging UniformRegister finger in KRONOS machine

Input new hire data to the database

Life Cycle processes

Act as single point of contact for any queries related HRS processes

Encourage PeopleLink usage for issue management system of NDVCManage reporting issue by operatorJob Information Change administrationPrepare and distribute Employment LetterPrepare and distribute Certificate LetterManage milk & order stock and distribution for operatorCatering order, PO Creating, Invoicing and monitoringIn coordination with PayrollManage warning letterManage short leave in related with KRONOS applicationManage P-File for any letter submission & Contract agreement (LOA)

Manage Annual Uniform Distribution

Time Attendances

In coordination with HRIS for queries handling related KRONOS

Queries handling for Overtime topicQueries handling for Leave balance topic.

In coordination with Payroll related KRONOS data (OT, Meal, transport) for Payroll processes

Contract Management

Monitor contract period of employe in monthly basis

Coordination with N+1 of related employee for extend confirmationPrepare contract agreement renewal/extention and letter of confirmation

Ensure the Job Information Data update in system

Off Boarding Process

Conduct offboarding session for Terminate employees

Ensuring submission and completeness of clearence noteCollect all related logistic (uniform, badge ID, medical card, etc.)Preparation for Employment Letter

Prepare Paklaring letter

Payroll Support

Provide and maintaining all data related to payroll process

Calculate OT and other allowanceBPJSKES Deactivation data preparation

Data Change status maintenance

Support HRBP

Partner with HRBP Manager to provide full support to the Industrial team in Human Resources Management function

Provide every data requested by HRBP

Support every event held by HRBP like monthly recognition, DnD event, family day event

General affair

Manage and order HR stationary stock

Order logistic for certain event

Continous Improvement

Collect idea improvement

In coordination with HRIS/HRS Manager for implementation of improvement idea related with Digitazion initiative

Having experience as HR Administrator at least 1-2 Years

Min D3 from reputable University

Fluent in English (writing and speaking)

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values - Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork - starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric - apply today

€36 billion global revenue

+13% organic growth

employees in 100+ countries

1 on the Global 100 World's most sustainable corporations

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and 'inclusion' is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.