HR & Admin Officer (Staff HR & Administrasi)

PT Vitanova Medical Indonesia; Jawa Barat; On-site; IDR 167.140.000 - 250.711.000; Full time

Job summary

A manufacturing company in Indonesia is seeking an HR professional responsible for building a compliant HR infrastructure during the start-up phase. The ideal candidate will have at least 2 years of HR experience and fluent communication skills in Chinese or English. Responsibilities include recruitment, employee relations, performance management, and training development. This role offers a unique opportunity to shape HR practices in a dynamic environment.

Qualifications

• At least 2 years of full-spectrum HR experience.
• Experience in manufacturing or start-up environments preferred.
• Fluent in Chinese or English for interviews.

Responsibilities

• Develop factory recruitment plan and execute hiring.
• Manage full employee lifecycle and ensure compliance.
• Support development of compensation systems and execute payroll.
• Assess employee training needs and develop training plans.
• Develop HR policies and prepare HR reports.

Skills

Strong planning and problem-solving skills

Strong communication and coordination skills

Detail-oriented

Resilient under pressure

Adaptable to fast-paced environments

Education

Bachelor’s degree in Human Resources or related field

Job description

Role Overview

As a core HR position during the start‑up phase of the Indonesia factory, this role is fully responsible for all HR functions. You will build a compliant HR infrastructure aligned with local regulations and support the team’s growth from 0 to 1 and its continued stable development.

Key Responsibilities

1. Recruitment & Staffing

   • Develop the factory recruitment plan, expand and maintain local recruitment channels (e.g., JobStreet, local talent markets, referrals), and execute hiring for production, administrative, technical, and other positions.
   • Lead the end‑to‑end hiring process, including CV screening, interview scheduling, interview evaluation, offer communication, and onboarding procedures, ensuring timely placement of key positions.
   • Build and maintain a talent pipeline, optimise recruitment processes, and enhance recruitment efficiency and candidate experience.

2. Employee Relations & Compliance

   • Manage the full employee lifecycle, including onboarding, probation confirmation, job transfers, and off‑boarding; organise new employee orientation and monitor probation assessment progress.
   • Establish and maintain compliant employee records (both electronic and physical) in accordance with Indonesia’s Personal Data Protection Law (PDP Law).
   • Be familiar with Indonesian Labor Law and related regulations to ensure compliance in employment contracts (fixed‑term and permanent), BPJS registration, and other labour processes.
   • Handle employee communication and grievances, prevent potential labour disputes, and organise team‑building activities to foster a positive company culture.

3. Compensation, Benefits & Performance

   • Support the development of compensation and benefits systems based on local Indonesian salary benchmarks and company standards; execute payroll calculations and social security administration.
   • Build foundational performance appraisal mechanisms, organise monthly/quarterly performance reviews, collect feedback, and follow up on improvement actions.
   • Oversee attendance management, compile attendance data, and process leave and overtime matters in compliance with local regulations (including overtime pay and meal arrangements when required).

4. Training & Development

   • Assess employee training needs, develop annual/quarterly training plans, and organise onboarding training, skills training and compliance training (e.g., safety, labour regulations).
   • Coordinate with external training providers, track training effectiveness, and maintain training records to support employee development.

5. Administration & Reporting Support

   • Develop HR and administrative policies for the factory (attendance, leave, code of conduct, etc.) and ensure effective implementation.
   • Collect and analyse HR metrics such as workforce structure, turnover rate, and hiring cycle, and prepare HR reports to support management decision‑making.
   • Complete other HR and administrative tasks assigned by supervisors to support daily factory operations.

6. Perform other tasks assigned by the management or line manager.

Job Requirements

1. Education & Major: Bachelor’s degree or above; majors in Human Resources, Business Administration, or related fields are preferred.

2. Work Experience: At least 2 years of full‑spectrum HR experience; experience in manufacturing or start‑up environments is preferred. Familiar with the Indonesian recruitment market and employment procedures.

3. Language Skills: Fluent in Chinese or English (either can be used as a working language; interviews will be conducted in Chinese or English).

4. Core Competencies:

   • Ability to independently manage all HR modules, with strong planning and problem‑solving skills.
   • Familiar with Indonesian Labour Law, Personal Data Protection Law, and related regulations to ensure compliance.
   • Strong communication and coordination skills, detail‑oriented, resilient under pressure, and adaptable to a fast‑paced start‑up environment.

5. Other Requirements: Strong teamwork spirit, excellent coordination skills, and high stress tolerance.