Finance Senior Assistant

PT. Cocok Bali Utama; Denpasar; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prestigious international fashion brand in Denpasar is seeking an experienced Administration & Finance Senior Assistant. This role includes oversight of accounts payable, banking prep, cash-flow reporting, and ensuring compliance. Ideal candidates are highly organized, detail-oriented, and have at least 2 years of related experience. Proficiency in English and Bahasa Indonesia is essential. The position offers a dynamic working environment in the fashion industry.

Qualifications

• Min 2 years experience in finance/admin roles, preferably in retail/fashion/e-commerce.
• Strong command of English and Bahasa Indonesia, both written and spoken.
• Hands-on approach with an initiative mindset.

Responsibilities

• Oversee accounts payable and finance coordination.
• Prepare banking and treasury support with cash-flow reports.
• Ensure documentation and compliance are organized.
• Provide HR support for onboarding, payroll, and records.

Skills

Strong English

Bahasa Indonesia

Advanced Google Sheets

Deadline-driven

Highly organized

Tools

Google Sheets

Monday.com

Shopify

Job description

ADMINISTRATION & FINANCE SENIOR ASSISTANT

International Fashion Brand in Denpasar is looking for an Experienced Administration & Finance Senior Assistant.

A cross‑functional senior assistant who owns day‑to‑day AP oversight, banking/treasury prep, cash‑flow reporting, documentation & compliance, and provides HR support, PA support to the CEO. Ideal for a sharp operator who’s detail‑obsessed, trustworthy, and comfortable in a fast, international fashion brand.

Key Responsibilities

1) Accounts Payable & Finance Coordination

• Oversee invoice intake and processing; match invoices to POs/deliveries and payment proofs for bookkeeping.
• Maintain the payment calendar; prepare payment batches; pre‑check before CEO/CFO approval.
• Track budgets, spending limits, and department approvals; chase missing docs; keep clean audit trails.
• Reconcile bank transactions and vendor statements; support month‑end close with the accountant.
• Coordinate between finance, operations, production, and procurement to keep documentation flowing.

2) Banking & Treasury Support

• Prepare bank transfers/payment files; liaise with platforms (e.g., Wise); track bank fees and balances.
• Maintain signatory lists, payment templates, vendor master data, and compliance folders.
• Keep a weekly payment priority list and D+1 status updates.
• Prepare cash‑flow reports & short‑term liquidity forecasts (nice‑to‑have prior experience).
• Create spending summaries and variance analyses; highlight bottlenecks and propose fixes.
• Build simple automation/templates in Google Sheets/Excel; help integrate finance tools/workflows.

3) Documentation & Compliance

• Coordinate with external accountants/tax advisors on required filings and controls.
• Keep contracts, vendor KYC, and policy docs organized and current.

4) HR Support

• Onboarding/offboarding admin, files maintenance, leave/attendance tracking.
• Prepare payroll inputs and benefit updates for HR/payroll providers; keep employee records tidy.
• Coordinate HR documents and reference checks as requested.

5) PA to CEO

• Calendar, travel, and meeting logistics; prepare briefs and follow‑ups.
• Event planning support (pop‑ups, showrooms, team events).
• Support negotiations (supplier comparisons, price tables, call notes, action items).
• Support with changing tasks (events coordinations, venues location, retailors communication etc).

Qualifications

• Min 2 years experience in finance/admin roles (retail/fashion/e-commerce a plus).
• Strong English & Bahasa Indonesia (written/spoken).
• Advanced Google Sheets/Excel, (Monday.com a plus).
• Hands on approach, and initiative mind‑set.
• Highly organized, discreet with sensitive information, deadline‑driven, proactive.
• Familiarity with Shopify/marketplace payouts and 3PL invoices (plus).
• Exposure to Indonesian finance/admin compliance processes (working alongside external accountants) (plus).