Executive Virtual Assistant

TalentPop App; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A growing e-commerce enabler is seeking a remote Executive Virtual Assistant to support its leadership team. This role requires a self-starter adept in managing calendars, coordinating travel, and ensuring clear communication. With at least 6 months of experience, candidates should demonstrate independence and proactivity. The position offers excellent benefits including paid time off and health coverage. This opportunity allows you to make a significant impact while working flexibly from anywhere.

Benefits

100% Remote work

Generous Paid Time Off (PTO)

Health coverage options

Qualifications

• At least 6 months of dedicated experience in an Executive Assistant or high-level administrative support role.
• Must have exceptional written and verbal communication skills.
• Proficient in calendar and collaboration tools.

Responsibilities

• Own complex scheduling and meeting coordination.
• Coordinate all domestic and international travel logistics.
• Draft, edit, and manage high-level email correspondence.
• Track administrative tasks, deadlines, and project milestones.
• Create and organize critical reports and presentations.
• Handle sensitive company and executive information discreetly.

Skills

Independent

Detail-oriented

Proactive problem-solver

Exceptional communication skills

Tools

Google Workspace

Microsoft Office

Job description

Overview

Executive Virtual Assistant: Your Mission, Our Momentum. TalentPop is a rapidly growing e-commerce enabler focused on fueling business success. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our leadership team. This is more than an administrative role—it's an opportunity to become a key partner in executive success, providing the seamless support that drives our company forward. If you're a self-starter who excels in a virtual environment, we want to hear from you.

Responsibilities

• Executive Calendar Mastery: Own complex scheduling, meeting coordination, and time management.
• Flawless Travel Planning: Coordinate all domestic and international travel logistics (flights, hotels, detailed itineraries).
• Professional Communication: Draft, edit, and manage high-level email correspondence and internal communications.
• Project & Task Management: Proactively track administrative tasks, deadlines, and project milestones.
• Document & Presentation Prep: Create, format, and organize critical reports, presentations, and confidential files.
• Discreet Confidentiality: Handle all sensitive company and executive information with absolute discretion.

Qualifications

• Experience: At least 6 months of dedicated experience in an Executive Assistant, Personal Assistant, or high-level administrative support role.
• Mindset: Independent, highly reliable, detail-oriented, and a proactive problem-solver.
• Tech Fluency: Expert use of calendar and collaboration tools (e.g., Google Workspace, Microsoft Office) and general remote work platforms.
• Communication: Exceptional, professional, and clear written and verbal skills.
• Availability: Must be able to work full-time (40 hours/week) during standard US business hours.

Why Join TalentPop

• 100% Remote: Work from anywhere that suits your lifestyle.
• Professional Growth: Access a clear path for continuous learning and career development.
• Real Impact: Directly contribute to the daily efficiency and strategic output of our leadership.
• Excellent Benefits: Generous Paid Time Off (PTO) and Health Coverage, including either full health and dental insurance or a comprehensive monthly health stipend.

Ready to become an integral part of our team? Please include the application code VA in your submission to be considered.