Executive Secretary - HR, GA, Admin

Beacon Academy; Pluit; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prestigious international school in Jakarta seeks an experienced HR and administrative support staff member to assist management, support daily operations, and ensure a high standard of communication and confidentiality. The role requires a Bachelor’s degree in Secretarial, excellent organizational skills, and proficiency in MS Excel and Power Point. Candidates should have at least 5 years of relevant teaching experience.

Qualifications

• Minimum Bachelor degree from Secretarial; relevant experience and qualification.
• High level of tact and integrity due to frequent senior-level contacts.
• Detail oriented, well organized, and highly initiative.
• Good communication, attitude, and interpersonal skills.
• Proficient in MS Word, Excel, and Power Point.
• Good command in English both written and oral.
• Proven ability to effectively work within a team; at least 5 years of teaching experience.

Responsibilities

• Assist the School Manager, HR, and Director in preparation and coordination.
• Liaise with management and maintain confidentiality.
• Monitor progress on projects and assist with initiatives.
• Support daily HR department operations.
• Manage recruitment, onboarding, and training.

Skills

Detail oriented

Communication skills

Interpersonal skills

MS Excel

MS Power Point

Writing in English

Education

Bachelor degree in Secretarial

Job description

Responsibilities

• Assisting the School Manager, HR and Director in preparing meeting materials, meeting submission timeline and deadlines, coordinating meeting attendance, taking minutes and following up on pending actions.
• Liaising with the School Manager, Director and their direct reports through information sharing and follow‑up, while maintaining a high level of confidentiality and discretion.
• Monitoring progress on ongoing projects and assisting the School Manager and HR with initiatives and completing assigned tasks.
• Supporting the School Manager and HR in overseeing the daily operations of the human resources department.
• Managing recruitment & onboarding, employee engagement, training development, HR administration, and HR policy & compliance implementation within the company.

Qualifications

• Minimum Bachelor degree from Secretarial; relevant experience and qualification.
• A high level of tact and integrity due to frequent senior‑level internal and external contacts and regular exposure to confidential data.
• Detail oriented, well organized, and highly initiative.
• Good communication, attitude, and interpersonal skills.
• Excellent in MS Word, especially MS Excel & MS Power Point.
• Good command in English both written and oral.
• Proven ability to effectively work within a team; at least 5 years of teaching experience.

Beacon Academy is an International School in Kelapa Gading, North Jakarta, Indonesia, having started in July 2008. We have opened our Brand New Campus in Kelapa Gading in August 2013. The campus now has over 200 students studying in world‑class facilities including an Interactive Smart Board and Digital Projector in each classroom, auditorium, music studio, gymnasium, clinic, computer laboratory, science/art laboratory, library and a play area.