Executive & Personal Assistant (CEO)

Brown Bag Films Studio; Denpasar; On-site; IDR 498.670.000 - 831.118.000; Full time

Job summary

A creative studio is seeking an experienced Executive and Personal Assistant to support a senior executive in managing professional and personal tasks. The role requires strong organizational skills, communication proficiency in both English and Bahasa Indonesia, and the ability to handle sensitive issues with discretion. Ideal candidates will have 5–7 years of relevant experience and a bachelor's degree in a related field.

Qualifications

• Bachelor’s degree in Business Administration, Communication, or related field preferred.
• 5–7 years’ experience as an Executive Assistant or similar role.
• Excellent communication skills in English and Bahasa Indonesia.

Responsibilities

• Manage calendars, emails, meetings, and travel arrangements.
• Act as the primary liaison with internal teams and external clients.
• Prepare agendas, minutes, presentations, and reports.
• Coordinate and organize meetings and events.

Skills

Communication skills

Organizational skills

Multitasking

Problem-solving

Interpersonal skills

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Microsoft Teams

Outlook

Job description

The Executive and Personal Assistant provides comprehensive, high-level administrative, organizational, operational, and personal support to a senior executive. This role ensures maximum efficiency and effectiveness in both professional and personal aspects of the executive’s life. The position requires exceptional communication, discretion, adaptability, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

Manage calendars, emails, meetings, and business travel arrangements.

Act as primary liaison with internal teams, external clients, and partners.

Prepare agendas, minutes, presentations, and reports.

Coordinate and organize meetings, events, and company-related activities.

Support projects and initiatives, ensuring deadlines and deliverables are met.

Maintain filing systems, handle expense reporting, and coordinate with relevant departments.

Manage personal calendars, including family events and appointments.

Arrange personal and family travel, vacations, and reservations.

Handle personal errands such as shopping, gift purchasing, and correspondence.

Oversee household-related tasks and coordinate with household staff.

Ensure confidentiality and discretion in handling all personal and professional matters.

Qualifications & Experience

Bachelor’s degree in Business Administration, Communication, or related field (preferred).

Minimum 5–7 years’ experience as an Executive Assistant, Personal Assistant, or similar role.

Excellent communication skills in both English and Bahasa Indonesia.

Strong organizational and multitasking skills, with proven ability to prioritize effectively.

Proficiency in Microsoft Office, Microsoft Teams, Outlook and collaboration tools.

High level of discretion, professionalism, and adaptability in dynamic environments.

Strong interpersonal skills with the ability to build positive relationships at all levels.

Key Qualities We Value

Proactive problem-solver who can anticipate needs.

Detail-oriented and accurate in execution.

Strong time management, able to balance multiple priorities.

Professional, trustworthy, and discreet in handling sensitive matters.

Flexible and adaptable to changing needs.

West Jakarta, Jakarta, ID