Executive Personal Assistant

Meratus Group; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading maritime and logistics operator in Indonesia is seeking an Executive Personal Assistant to provide high-level administrative support to top management. The role involves managing schedules, coordinating communications, and handling sensitive documents. The ideal candidate will have a Bachelor's degree and at least 3 years of experience as an Executive Assistant supporting C-level executives, along with excellent English skills and proficiency in Microsoft Office.

Qualifications

• Minimum 3 years experience as Executive Assistant / PA supporting C-level executives.
• Excellent command of English (active & passive); proficiency in Mandarin is a strong advantage.

Responsibilities

• Manage and prioritize calendars, meetings, and business travel for top management.
• Coordinate internal and external communications.
• Prepare meeting materials, take minutes, and follow up on action items.
• Handle sensitive documents and approvals (TR/ER) with confidentiality.
• Assist in both business and selected personal affairs of top management.

Skills

Attention to detail

Communication skills

Integrity

Education

Bachelor's degree in Business Administration / Management / Communication

Tools

Microsoft Office

Calendar tools (Outlook/Google)

Task tracking tools (Asana/Trello)

Job description

About The Job Executive Personal Assistant

Company Overview

Meratus Group is a leading integrated maritime and logistics operator in Indonesia, pioneering innovative solutions that drive efficiency and sustainability in the industry. With a rich history dating back to 1957, Meratus has evolved into a powerhouse, operating over 45 shipping routes, a fleet of 100 vessels, and a network of container terminals and logistics centers.

At Meratus, we are committed to digitalization, innovation, and transformation, ensuring seamless logistics and maritime services across Indonesia and Southeast Asia. Our customer‑centric approach and agile operations empower businesses to navigate complex supply chain challenges with confidence.

We take pride in fostering a dynamic and inclusive workplace, where talented professionals can thrive and contribute to shaping the future of maritime logistics. Join us and be part of a team that is redefining industry standards while making a meaningful impact on global trade and sustainability.

Job Purpose

To provide high‑level administrative and personal support to top management, ensuring effective coordination of schedules, logistics, documentation, and confidential tasks. This role plays a key part in supporting leadership productivity with professionalism and discretion.

Key Responsibilities

• Manage and prioritize calendars, meetings, and business travel for top management
• Coordinate internal and external communications
• Prepare meeting materials, take minutes, and follow up on action items
• Handle sensitive documents and approvals (TR/ER) with confidentiality
• Assist in both business and selected personal affairs of top management

Requirements

• Bachelors degree in Business Administration / Management / Communication
• Min. 3 years experience as Executive Assistant / PA supporting C-level
• Excellent command of English (active & passive), proficiency in Mandarin is a strong advant
• Strong attention to detail, communication skills, and integrity
• Proficient in Microsoft Office, calendar tools (Outlook/Google), and task tracking tools (Asana/Trello)