Executive Operations Specialist

TalentPop App; Remote; IDR 671.028.000 - 1.006.543.000; Full time

Job summary

A growing e-commerce enablement company is seeking an Executive Operations Specialist to provide strategic support to its leadership. This 100% remote role requires a proactive individual with exceptional communication skills and the ability to manage complex tasks. Applicants should have experience in assisting high-level executives and must be available full-time during U.S. business hours. Attractive benefits and growth opportunities are offered, along with a focus on work-life balance.

Benefits

Flexible Work

Growth Opportunities

Generous paid time off

Health benefits

Qualifications

• Minimum of 6 months experience in an administrative or executive assistant role.
• Strong preference for experience supporting high-level executives.
• Must be available full-time (40 hrs/week) during U.S. business hours.
• Internet: A stable, high-speed internet connection (minimum 25 Mbps download/upload).
• Computer: Personal PC or laptop with an i5 processor (or equivalent).

Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as primary point of contact for internal and external communications.
• Initiate and manage projects, ensuring timely completion with quality.
• Conduct research and prepare reports for executive decision-making.
• Uphold strict confidentiality and professional standards.

Skills

Exceptional written and verbal communication

Impeccable organizational skills

Solutions-first mindset

Tech-savviness

Tools

Digital tools and platforms

Job description

TalentPop is a rapidly growing e-commerce enablement company dedicated to helping brands thrive. We're seeking a skilled Executive Operations Specialist to provide strategic, high-level support to our leadership team. This role is for a proactive individual who excels at managing complexity and empowering executives to focus on key initiatives.

Key Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as the primary point of contact for internal and external communications, handling all correspondence with discretion and professionalism.
• Initiate and manage projects, ensuring they are completed on time and with a high degree of quality.
• Conduct research and prepare reports to support executive decision-making.
• Uphold strict confidentiality and professional standards in all interactions.

Qualifications

• Experience: A minimum of 6 months of experience in an administrative or executive assistant role, with a strong preference for experience supporting high-level executives.
• Skills: Exceptional written and verbal communication, impeccable organizational skills, and a high level of discretion.
• Mindset: A solutions-first, proactive mindset with a strong ability to anticipate needs and prioritize tasks effectively.
• Technical: Must be tech-savvy and comfortable with various digital tools and platforms.
• Availability: Must be available full-time (40 hrs/week) during U.S. business hours.

Technical Requirements

• Internet: A stable, high-speed internet connection (minimum 25 Mbps download/upload).
• Computer: Personal PC or laptop with an i5 processor (or equivalent).

Why Join Our Team?

• Flexible Work: A 100% remote position that allows you to work from anywhere.
• Growth Opportunities: We support your professional development with continuous learning and career advancement pathways.
• Work-Life Balance: Generous paid time off and health benefits to ensure your well-being.
• Impactful Work: Your contributions will directly enable our leadership to drive the company forward.

Important: Please include the application code EA in your submission to be considered. We look forward to reviewing your application!