Executive Assistant Intern

Somethinc - BeautyHaul; Jakarta Barat; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Beautyhaul in Indonesia seeks a proactive executive assistant to support our fast-growing beauty business. You will manage calendars, arrange domestic and international travel, and assist with personal tasks for the executive team, ensuring smooth daily operations.

You will coordinate with internal teams, conduct marketing research, and handle ad-hoc tasks with confidentiality and a can-do attitude. Familiarity with Google Workspace and AI tools is a plus, and strong communication and teamwork

Qualifications

• Organized and able to manage multiple tasks.
• Confidentiality and ability to work in a fast-paced environment.
• Excellent communication and teamwork skills.
• Familiar with Google Workspace and AI tools.
• Quick learner with a positive attitude.

Responsibilities

• Manage calendars, meetings, and appointments.
• Arrange domestic and international travel and accommodation.
• Assist with personal tasks for the executive.
• Coordinate with internal teams for approvals.
• Support business meetings, events, and daily operations.
• Conduct marketing research as needed.
• Handle ad-hoc tasks assigned by the executive.

Skills

Organizational skills

Confidentiality

Fast pace

Quick learner

Google Workspace

AI tools

Communication

Teamwork

Tools

Google Workspace

AI tools

Job description

Beautyhaul is one of the fastest-growing beauty companies in Indonesia that aspires to be the largest vertically integrated beauty ecosystem from supply to retail.

Our first brand ''Somethinc'' was founded in 2019, and is currently the #1 skincare brand in e-commerce & modern trade with >1M social media followers. Our offline/online commerce Beautyhaul is the core for carrying multiple brands that we have directly to our customers. We are incubating more and more business models in our platform and aim to be a strong regional player in the beauty, within the South Asia region.

Job Description

• Manage calendars, meetings, and appointments.
• Arrange domestic & international travel and accommodation.
• Assist with personal tasks.
• Coordinate with internal teams for an approval
• Support business meetings, events, and daily operations.
• Conduct some research on marketing side.
• Handle hold tasks assigned by the executive.

Requirements

• Organized & able to manage multiple tasks.
• Able to manage confidentiality & work in a fast-paced environment
• Quick learner with a positive attitude.
• Familiar with Google Workspace & AI tools
• Good communication & teamwork skills.

We have a 'CREATED' culture (Collaboration, Responsible, Efficient, Agile, Tough, Extraordinary, Detail). We are looking for more people to join us, who are excited to disrupt the traditional beauty industry with product innovation and non-linear growth, who want to build a profitable start-up into a unicorn company, and who will always learn and do the right thing.