Executive Assistant Director (EAD) - Business Development & Strategic Sourcing

PT Benberg Arome Indonesia; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading chemical company in Indonesia is seeking a proactive Executive Assistant Director to support business development and strategic sourcing for a new factory setup in Malaysia. The role requires a Bachelor's degree and 3–5 years of related experience. Candidates should possess strong communication skills and be able to manage multiple projects under pressure. Competitive salary and performance incentives offered for successful applicants.

Benefits

Competitive salary

Performance incentives

Fast-track career growth

Qualifications

• 3–5 years of experience in business development, project coordination, or sourcing.
• Overseas exposure is a strong advantage.
• Strong communication in English; Mandarin is an added value.

Responsibilities

• Identify opportunities and potential partners for regional expansion.
• Research and source contractors and technical providers for factory setup.
• Communicate and negotiate with external parties on project terms.
• Manage timelines and ensure smooth execution of sourcing outcomes.
• Prepare weekly reports for senior management.

Skills

Business development

Project coordination

Strategic sourcing

Communication

Negotiation

Education

Bachelor’s degree in business, Engineering, Supply Chain, or related fields

Job description

Executive Assistant Director (EAD) - Business Development & Strategic Sourcing

Company: Intan Chemical Group is undergoing major regional expansion and is currently building a new manufacturing facility in Malaysia.

We are seeking a high-performing, proactive, and professionally articulate Executive Assistant Director (EAD) to support Business Development & Strategic Sourcing, with a strong focus on all activities related to the Malaysia factory setup and regional expansion.

This position is open for Indonesian candidates with strong capabilities across the full cycle of research → sourcing → evaluation → negotiation → implementation.

Key Responsibilities

1. Business Development for Regional Expansion

Identify opportunities, potential partners, and strategic collaborations across Malaysia and Southeast Asia.

Conduct market mapping of potential clients, distributors, service providers, industry associations, and B2B stakeholders.

Support top management in meetings, follow-ups, and preparation of presentation materials.

Assist in exploring collaborations with industrial parks, business councils, and government-related entities.

Prepare business proposals, partnership frameworks, and structured follow-up reports.

2. Strategic Sourcing for Factory Setup (Non-Raw Material)

Primary focus: sourcing, evaluating, and managing all requirements for the construction and operation of the Malaysia manufacturing facility.

A. Construction & Technical Setup

Research and source contractors, architects, M&E firms, civil engineers, and laboratory design providers.

Source QC equipment, lab furniture, safety systems, engineering services, and supporting facility needs.

Compare proposals, technical capabilities, compliance requirements, and project timelines.

Manage BOQ discussions, design presentations, and site coordination.

B. Licensing, Compliance & Certification Support

Collaborate with:

• Food safety & Halal certification consultants
• Safety, fire system, and local council advisors

Responsibilities include:

• Understanding regulatory requirements
• Scheduling and attending meetings
• Monitoring progress, submissions, and approval timelines

3. Communication & Negotiation

Communicate professionally with all external parties: contractors, consultants, logistics partners, agencies, and industry stakeholders.

Negotiate pricing, project terms, service agreements, and delivery schedules.

Ensure communication is clear, accurate, and professional at all.

4. Project Coordination & Implementation

Ensure all sourcing outcomes proceed smoothly into execution.

Manage timelines, conduct daily follow-ups, and coordinate between Indonesia HQ and Malaysia counterparts.

Track progress on construction, licensing, equipment setup, and operational readiness.

Resolve issues promptly and provide clear updates to senior management.

5. Reporting & Management Support

Prepare weekly reports covering progress, next steps, risks, and solutions.

Provide structured information to support management decision-making.

Requirements

Bachelor’s degree in business, Engineering, Supply Chain, or related fields.

3–5 years of experience in business development, project coordination, or sourcing.

Overseas exposure is a strong advantage—fast learning ability is essential.

Strong communication in English (Mandarin is an added value).

Proactive, detail-oriented, and target-driven.

Able to work under pressure and manage multiple projects simultaneously.

Willing to travel to Malaysia when required.

What We Offer

Competitive salary + performance incentives.

Direct involvement with top management in a major regional expansion initiative.

Fast‑track career growth toward senior management level.

Exposure to cross‑country business environments.

Important

Only shortlisted candidates who meet the qualifications will be contacted.