Executive Assistant Ad

Wirehire; Daerah Khusus Ibukota Jakarta; On-site; IDR 668.002.000 - 1.002.005.000; Full time

Job summary

A leading tech company based in Jakarta is seeking an experienced administrative professional to support C-suite executives. You will manage scheduling, travel logistics, and provide administrative support while maintaining confidentiality. The ideal candidate has over five years of experience in administrative roles and excellent communication skills. This position offers the opportunity to work in a dynamic environment with a focus on professional growth.

Qualifications

• Five or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Responsibilities

• Manage professional and personal scheduling for C-suite members.
• Coordinate complex scheduling and calendar management.
• Manage senior executives' travel logistics and activities.

Skills

Experience in administrative role

Written and verbal communication

Time-management

Proficiency with office productivity tools

Flexible team player

Ability to maintain confidentiality

Job description

Responsibilities

• Manage professional and personal scheduling for C‑suite members, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off‑site

Required skills and qualifications

• Five or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees