Executive Assistant

Moell; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A local company in Surabaya is looking for an experienced Executive Assistant to provide top-level support for executives. Responsibilities include calendar management, preparing for meetings, and handling emails. The ideal candidate should have a Bachelor's degree and strong communication skills. Experience of at least 3-5 years is required, along with proficiency in Microsoft Office. This role demands excellent organizational skills and the ability to manage tasks under pressure.

Qualifications

• Minimum 3-5 years of experience in an Executive Assistant or similar role.
• Ability to manage multiple tasks under pressure and meet tight deadlines.
• Professional appearance and grooming.

Responsibilities

• Calendar management for executives.
• Aid executive in preparing for meetings.
• Responding to emails and document requests on behalf of executives.

Skills

Planning

Time management

Verbal communication

Written communication

Education

Bachelor’s Degree in related field

Tools

Microsoft Office

Job description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor’s Degree in any field (preferably Business Management, Marketing Communication, Technical Industries, Communication Science, or related disciplines).
• Minimum 3-5 years of experience in an Executive Assistant or similar role.
• Strong planning, prioritization, and time management skills.
• Excellent written and verbal communication skills in English
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), with a good understanding of databases, spreadsheets, and internet tools.
• Ability to manage multiple tasks under pressure and meet tight deadlines.
• Professional appearance and grooming.