Executive Assistant

PT SoftwareSeni; Kota Yogyakarta; On-site; IDR 10.000.000 - 15.000.000; Full time

Job summary

A digital company in Indonesia is seeking a Personal Assistant to manage executive calendars, arrange travel, and handle confidential correspondence. Candidates should have a Bachelor's degree, at least 2 years of related experience, and strong English communication skills. The role requires proficiency in Microsoft Office and Google Workspace. This position offers flexible hours, a supportive team environment, and various employee benefits.

Benefits

Lunch provided on Mondays

Daily snacks

Events on Fridays

Yoga classes on Tuesdays

Weekly futsal

Qualifications

• Minimum of 2 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Experience handling financial data in compliance with regulations.
• Willingness to work flexible hours when needed.

Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Prepare and organize meetings, including agendas and minutes.
• Support day-to-day administrative tasks for executives.

Skills

Time management

Coordination

Proficiency in Microsoft Office Suite

Proficiency in Google Workspace

Strong written and spoken English

Education

Bachelor’s degree in Business Administration, Management, Communications, or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Bachelor’s degree in Business Administration, Management, Communications, or a related field.

Minimum of 2 years of experience as a Personal Assistant (PA) or Executive Assistant supporting senior management or executives.

Proven experience managing executive schedules, handling confidential correspondence, and coordinating meetings or travel arrangements.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Experience handling financial data in compliance with regulations and privacy standards.

Excellent time management and coordination skills, able to handle multiple priorities in a fast‑paced environment.

Ability to prepare reports, meeting minutes, and presentations.

Strong written and spoken English skills.

Willingness to work flexible hours when required to support executive needs.

Having additional training or certification in administration, project coordination, or business communication would be a plus.

Responsibilities:

Manage executive calendars, appointments, and travel arrangements.

Prepare and organize meetings, including agendas, minutes, and follow‑up actions.

Handle confidential documents, correspondence, and information with discretion.

Support day‑to‑day administrative and operational tasks for executives.

Coordinate communication between internal teams, clients, and external partners.

Prepare reports, presentations, and other executive materials as needed.

Assist with financial data handling, reimbursements, and compliance documentation.

Monitor and manage project timelines or deliverables assigned by executives.

Anticipate the needs of the executives and provide proactive solutions.

Maintain professionalism in all interactions while representing the company.

Disclaimer

By submitting your application, you consent to PT Software Services Indonesia collecting and processing your personal information solely for recruitment purposes.

SoftwareSeni is a digital company that specializes in creating unique and impactful experiences for both new and existing products. We are a tight knit team of digital designers and developers, working together in Yogyakarta. We started out small, but there are now more than 130 of us working together to support our customers.

It is great working at SoftwareSeni with a good balance of fun and work. We have a company provides lunch on Monday, serves snacks everyday, holds events on Friday, conducts yoga class on Tuesday, and futsal once a week.