Executive Admin Assistant of General Manager | AYANA Komodo

AYANA Hospitality; Komodo; On-site; IDR 166.168.000 - 249.253.000; Full time

Job summary

A leading hospitality organization in Nusa Tenggara Timur is seeking a proactive Personal Assistant to support the General Manager at AYANA Komodo. The ideal candidate should have at least 3 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. Responsibilities include managing calendars, preparing documents, and ensuring effective communication with internal and external stakeholders. This position offers an opportunity to contribute to operational procedures within a dynamic environment.

Qualifications

• Minimum of 3 years' experience as an Executive Secretary, preferably in hospitality.
• Fluent in both written and spoken English.
• Ability to handle sensitive information with integrity.

Responsibilities

• Manage the General Manager's calendar and schedule meetings.
• Act as a liaison between the General Manager and stakeholders.
• Prepare and organize documents and presentations.
• Handle travel arrangements and itineraries.
• Assist in administrative tasks and special projects.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Proficient in Microsoft Office Suite

Detail-oriented

Interpersonal skills

Confidentiality

Tools

Microsoft Office Suite

Job description

AYANA Hospitality is seeking a proactive and dedicated Personal Assistant to the General Manager of AYANA Komodo. In this dynamic role, you will serve as the right hand to the General Manager, ensuring the smooth operation of their daily tasks and facilitating effective communication both internally and externally.

Responsibilities

• Manage the General Manager's calendar, including scheduling meetings and appointments
• Act as a liaison between the General Manager and team members, stakeholders, and clients
• Prepare and organize documents, reports, and presentations
• Handle travel arrangements and itineraries
• Assist in day-to-day administrative tasks and special projects
• Monitor and respond to emails on behalf of the General Manager
• Maintain confidentiality and handle sensitive information discreetly
• Contribute to the development and implementation of operational procedures

Qualifications

• Minimum of 3 years' prior experience working as an Executive Secretary (Hospitality Industry experience will be an advantage)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity.
• Highly detail-oriented and able to multi-task effectively.
• Strong problem-solving and decision-making abilities.
• Fluent in both written and spoken English.