Document Controller

Hatch Ltd.; Daerah Khusus Ibukota Jakarta; On-site; IDR 503.778.000 - 839.631.000; Full time

Job summary

A global engineering firm is seeking a Document Controller in Jakarta. The role demands expertise in document management and project coordination, requiring a strong command of English and excellent interpersonal skills. Responsibilities include developing procedures, training participants, and maintaining the document system. Ideal candidates will have experience in engineering projects and be proficient in tools such as SharePoint. The firm values diversity and encourages applications from all qualified individuals.

Qualifications

• Experience coordinating projects in English for effective communication.
• Preferably experience on large engineering projects related to document control.
• Ability to manage metadata accurately and efficiently.

Responsibilities

• Develop and implement project-specific procedures.
• Maintain and update the document management system configuration.
• Train project participants on document management systems.

Skills

Excellent command of English

Strong interpersonal skills

Experience with document control

Strong Microsoft Office skills

Typing speed of at least 60 WPM

Tools

SharePoint

PDF editors

File management tools

Job description

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Document Controller

Date: Jan 5, 2026

Location: Jakarta, JK, ID

Company: Hatch

Requisition ID:97516

Job Category:Administration/Support

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise inmining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-classproject delivery across the globe.With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in theengineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Job Description:

• Develop and customise project specific procedures and implement the procedures and processes as required.
• Implement project permissions in the Document Management System, managing permission changes.
• Maintain and update configuration of document management system.
• Maintain and manage project distribution matrices.
• Plan and present training to project participants in all project offices.
• Monitoring and reviewing processes to ensure compliance to standards or project procedures across all project groups.
• Formatting and quality checking project documentation.
• Filing project emails and media files.
• Scanning hard copy documentation received from external parties or internal parties and registering in the Document Management System.
• Processing project documents in the project document management systems.
• Handover and archive project documentation.
• Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and clients).
• Responding to queries (internally and externally) in a timely and professional manner.

Job Requirements:

• You will have an excellent command of English and experience coordinating and working on projects where English is the primary language with ability to participate in teleconferences and other project communications and present information and training sessions in English.
• Strong interpersonal skills with ability to clearly communicate to immediate team, peers, supervisors, clients, contractors, vendors, consultants and remote team members.
• Experience on a large engineering project in document control/document management or project systems related position.
• Experience in setting up and implementing a document management or similar system.
• Excellent knowledge of Microsoft Office Applications, SharePoint, PDF editors, file management tools.
• Ability to capture and manage metadata accurately and efficiently.
• Typing speed: minimum 60 words per minute.
• Collaborate on exciting projects to develop innovative solutions

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.