Corporate Secretary

PT Griya Pesona Integrita; Jakarta Barat; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A corporate governance firm is seeking a skilled Corporate Secretary to support board operations and manage stakeholder communications. The ideal candidate will have a bachelor's degree and a strong understanding of corporate governance and law. Responsibilities include preparing board meeting materials, managing shareholder relations, and maintaining corporate documents. This role requires excellent communication and organizational skills, with a commitment to confidentiality.

Qualifications

• 1 year of experience in a similar role.
• Strong understanding of corporate law and governance principles.
• Ethical conduct and commitment to confidentiality.

Responsibilities

• Prepare and distribute board meeting agendas and materials.
• Manage communication with shareholders.
• Maintain accurate corporate records and regulatory documents.

Skills

Communication skills

Organizational skills

Interpersonal skills

Attention to detail

Education

Bachelor's degree in Business Administration, Law, Corporate Governance, or a related field

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly skilled and motivated Corporate Secretary to join our dynamic team. The Corporate Secretary will play a key role in ensuring the efficient functioning of corporate governance processes and communication with stakeholders. The ideal candidate will have a strong background in secretary, governance practices, and exceptional organizational and communication skills.

Responsibilities

• Board Support and Communication:
  • Prepare and distribute board meeting agendas and materials.
  • Coordinate and schedule board meetings, ensuring timely communication with board members.
  • Record accurate minutes of board meetings.
• Shareholder Relations:
  • Manage communication with shareholders.
  • Coordinate and organize annual general meetings and other shareholder meetings.
• Document Management:
  • Maintain accurate corporate records, including collecting and compiling data from every department.
  • Ensure timely filing of legal and regulatory documents.
• Collaboration with Other Departments:
  • Collaborate with legal, finance, and other departments to address governance and compliance issues.
  • Liaise with internal and external stakeholders on governance matters.
• Advisory Role:
  • Provide advice to the board and senior management on legal and governance matters.
  • Serve as a key point of contact between the board and external legal counsel.

Qualifications

• Bachelor's degree in Business Administration, Law, Corporate Governance, or a related field.
• 1 year of experience in a similar role.
• Strong understanding of corporate law, governance principles, and regulatory requirements.
• Excellent written and verbal communication skills.
• Meticulous attention to detail and strong organizational abilities.
• Ethical conduct and commitment to confidentiality.
• Strong interpersonal skills and the ability to collaborate with diverse stakeholders.
• Proficiency in Microsoft Office and Google Workspace.