Corporate Secretary

Wirehire; Daerah Khusus Ibukota Jakarta; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A corporate governance firm in Jakarta is seeking a candidate to assist with board meetings and maintain corporate records. The ideal applicant will have a Bachelor's degree in business administration or finance and 2-3 years of related experience. Strong communication and analytical skills are essential, along with a solid understanding of corporate law. Familiarity with IPO processes is a plus.

Qualifications

• 2-3 years of experience in a corporate governance or related role.
• Experience in handling IPO processes or familiarity with securities regulations is a plus.

Responsibilities

• Assist in the preparation and organization of board meetings.
• Maintain accurate corporate records and documents.
• Coordinate with legal counsel for compliance.
• Facilitate communication between board members and management.
• Manage stock ledger and assist in equity compensation processes.

Skills

Strong understanding of corporate law

Excellent written and verbal communication

Detail-oriented

Strong analytical skills

Proficiency in Microsoft Office Suite

Ability to maintain confidentiality

Education

Bachelor's degree in business administration or finance

Tools

Corporate governance software

Job description

1. Assist in the preparation and organization of board meetings, including drafting agendas, taking minutes, and distributing materials.
2. Maintain accurate and up-to-date corporate records, including articles of incorporation, bylaws, and board resolutions.
3. Coordinate with legal counsel to ensure compliance with regulatory requirements and corporate governance best practices.
4. Facilitate communication between board members, executive management, and external stakeholders.
5. Manage the company's stock ledger and assist in the administration of equity-based compensation plans.
6. Support the drafting and filing of regulatory documents, such as annual reports and proxy statements.
7. Provide guidance and support on corporate governance matters to internal teams and external partners.
8. Assist in the coordination of shareholder meetings and proxy voting processes.
9. Conduct research on corporate governance trends, regulations, and best practices.

Requirements

1. Bachelor's degree in business administration, finance, or a related field.
2. 2-3 years of experience in a corporate governance, legal, or related role, preferably within a trading company.
3. Strong understanding of corporate law, governance principles, and regulatory requirements.
4. Excellent written and verbal communication skills, with the ability to draft clear and concise corporate documents.
5. Detail-oriented with strong organizational and time management skills.
6. Proficiency in Microsoft Office Suite and experience working with corporate governance software is a plus.
7. Ability to maintain confidentiality and exercise discretion in handling sensitive information.
8. Experience in handling IPO processes or familiarity with securities regulations is highly desirable.
9. Proactive attitude with the ability to work both independently and collaboratively in a fast-paced environment.
10. Strong analytical skills and the ability to problem-solve effectively.