C-Level Executive Assistant

PT Indonesia Defence Services; Jakarta Utara; On-site; IDR 506.329.000 - 843.882.000; Full time

Job summary

A leading company in Indonesia is looking for a highly capable Executive Assistant to support C-Level Executives. The ideal candidate will have at least 5 years of experience in high-level executive support and exceptional communication skills in English. Key responsibilities include managing calendars, preparing business documents, and ensuring smooth operations. The role values professionalism and discretion, with advantages for multilingual candidates. This position offers the opportunity to work closely with senior leadership and involve substantial interaction with various stakeholders.

Qualifications

• Minimum 5+ years of experience supporting C-Level/senior leadership.
• Fluent in English, both verbal and written.
• Ability to manage tight timelines.

Responsibilities

• Manage and prioritize calendars and travel arrangements for C-Level Executives.
• Prepare business documents, reports, and presentations.
• Support communication between C-Level Executives and stakeholders.

Skills

Excellent command of English

Multilingual ability

Time management

Problem-solving skills

Attention to detail

Proficiency in Microsoft Office / Google Workspace

Education

Bachelor’s Degree in Business Administration, Management, Communication, or related field

Job description

We are seeking a highly capable and discreet Executive Assistant to provide direct support to our C-Level Executives (CEO & Directors). This role requires professionalism, maturity, and exceptional communication skills to ensure seamless execution of daily business activities.

The ideal candidate has strong international exposure, excellent command of English, and the ability to manage complex tasks with precision. Multilingual ability and experience in high‑level executive support will be strong advantages.

Key Responsibilities

• Manage and prioritize calendars, schedules, appointments, and travel arrangements for C‑Level Executives
• Prepare business documents, reports, presentations, and confidential correspondence
• Coordinate internal and external meetings, including follow‑ups and action‑item tracking
• Support communication between C‑Level Executives and stakeholders across departments and external partners
• Conduct research, gather data, and summarize information for decision‑making
• Assist in planning pavement events, visits, and executive business engagements
• Maintain discretion when handling sensitive information and strategic projects
• Act as a representative of the C‑Level Executives when required

Qualifications

• Bachelor’s Degree in Business Administration, Management, Communication, or related field
• Minimum 5+ years of experience supporting C‑Level/senior leadership (mandatory)
• Fluent and polished in English — both verbal and written
• Additional foreign languages are a strong advantage
• Excellent time management, prioritization, and problem‑solving skills
• High attention to detail, professionalism, and confidentiality
• Ability to work under pressure and manage tight timelines
• Strong proficiency in Microsoft Office / Google Workspace

Personality & Working Style

• Confident, professional, and proactive
• Quick thinker with strong initiative and emotional intelligence
• Highly organized, reliable, and quality‑driven
• Comfortable engaging with senior executives and key stakeholders