Business Assistant

REF GROUP INDONESIA; Jakarta Pusat; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading IT equipment supplier in Jakarta seeks a Russian-speaking Business Assistant to the CEO. You will coordinate projects, manage workflows, and support business growth. Ideal candidates possess strong communication skills and experience in administrative roles. This position offers remote work flexibility and opportunities for career advancement in a multicultural team.

Benefits

Salary based on experience and KPI bonuses

Corporate training and mentorship

Career growth opportunities to Project Manager

Friendly multicultural team

Company-provided equipment if required

Qualifications

• 1+ year of experience as an assistant, project coordinator, or administrator.
• Experience in IT, engineering, or other technical fields is a plus.
• Stable work history (preferably 1–2 years in one company).

Responsibilities

• Coordinate and control the execution of strategic and operational tasks.
• Manage the manager’s workflow: task planning, tracking, and reporting.
• Communicate with team members and partners in Indonesia.
• Monitor deadlines, project progress, and team performance.
• Prepare reports, presentations, and data summaries for management.

Skills

Proactive attitude

Strong communication skills

Excellent organizational skills

Fluency in Russian

B1–B2 English proficiency

Good analytical skills

Job description

We are looking for a Russian‑speaking Business Assistant to the CEO based in Indonesia (remote or hybrid).
The ideal candidate is a proactive, responsible, and organized person with strong communication skills and a desire to grow professionally.
You will support international operations, coordinate ongoing projects, and help drive business growth in Indonesia and other regions.

What You Will Do:

Coordinate and control the execution of strategic and operational tasks.

Manage the manager’s workflow: task planning, tracking, and reporting.

Communicate with team members and partners in Indonesia (in English).

Assist in managing and improving internal processes and documentation.

Monitor deadlines, project progress, and team performance.

Prepare reports, presentations, and data summaries for management.

Support company initiatives and international projects.

Perform additional assignments given by the manager.

What We Expect:

English level: B1–B2 or higher (daily communication in English).

Fluent Russian language – communication with the manager and part of the documentation is in Russian.

1+ year of experience as an assistant, project coordinator, or administrator.

Excellent organizational and multitasking skills.

Proactive attitude, reliability, and ability to work independently.

Good analytical and communication skills.

Experience in IT, engineering, or other technical fields is a plus.

Stable work history (preferably 1–2 years in one company).

We will be happy to receive a short cover letter written in Russian – tell us about your background and why you’re interested in this position.

What We Offer:

Remote work format (preferably in the Indonesian time zone, but can +2/3 to Moscow time).

Salary: based on experience + KPI bonuses.

Schedule: Monday to Friday, 8 working hours (7:00–16:0 GMT+3 ± 2–4 hours).

Corporate training and mentorship — we will teach you what to do and why.

Career growth opportunities — to Project Manager or International Operations Lead.

Friendly multicultural team and professional development environment.

Company-provided equipment (laptop, monitor, headset) if required.

Hiring Process:

Initial interview with HR (20 minutes)

Interview with the manager (30 minutes)

Job offer

About Us:

REF GROUP INDONESIA offers new and refurbished IT equipment (servers, components, network equipment, storage systems) in Indonesia. With 8 years of experience in global markets and a presence in Europe, the USA, and Asia, we opened in Jakarta, Indonesia, in 2022 and are expanding our client base. Our partners include companies like HPE, DELL, IBM, Lenovo, Cisco, Seagate, and other major suppliers.

REF GROUP aims to become a leading IT equipment supplier with reliable service, excellent products, and strong relationships with our partners and clients. We dream big and go global. Join us and become part of a multicultural team where your actions and decisions have a global impact.