Business Administrator

Turner & Townsend; Indonesia; On-site; IDR 133,920,000 - 267,840,000; Full time

Job summary

Turner & Townsend in Indonesia is seeking a proactive Bid Coordinator to support business development by coordinating bid responses, managing vendor registrations, and maintaining capability documents and CV databases for small to mid-sized bids.

You will ensure smooth support for client-facing proposals, help prepare marketing collateral, and coordinate with solution teams to align bids with governance and brand standards. ASAP start preferred.

Qualifications

• 3+ years of progressive responsibility in marketing, bid coordination, or business development administration.
• Experience with proposal writing and client management tools is an advantage.
• Strong organizational and time management skills; ability to meet deadlines.
• Excellent written and verbal communication in English; proficient in MS Office.

Responsibilities

• Coordinate and prepare bid responses for BAU proposals, ensuring timely submission and governance alignment.
• Manage vendor registrations and pre-qualification processes to support future opportunities.
• Maintain CV and case study databases and curate capability statements for bids.
• Organise and facilitate bid team meetings, logistics, and action tracking.
• Support marketing collateral management and ensure branding alignment across documents.

Skills

Bid coordination

Marketing support

Proposal writing

English proficiency

Time management

MS Office

Tools

Microsoft Office

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Job Description

To support business development activities by coordinating bid responses, managing vendor registrations, maintaining capability documents and CV databases, and enabling go-to-market execution for small to mid-sized bids. The role ensures smooth support for client-facing proposals and events while maintaining compliance with Turner & Townsend’s corporate standard.

Key Responsibilities:

• Drive go-to-market execution by supporting sales and solution teams with materials, capability statement, case studies, and coordination for pursuit strategies across cost centres and sectors.
• Coordinate and prepare bid responses for business-as-usual (BAU) proposals, ensuring timely submission aligned with Turner & Townsend’s governance and brand standards.
• Maintain and update the company’s CV and case study database to ensure relevant project specific resumes are available for bids and client presentations.
• Complete and manage vendor registration processes with clients or platforms to support pre-qualification and eligibility for future opportunities.
• Support the registration, tracking, and submission of Request for Proposal (RFP) documentation, including confidentiality agreements and final contract handover to delivery team.

Marketing collaterals management

• Management of collaterals including Capability Statements, Case Studies, and CVs in compliance to the Turner & Townsend corporate standards and in conjunction with the regional Business Generation team, including but not limited to:
  • formatting all collaterals following Turner & Townsend’s standard branding;
  • maintain and update CV’s database to ensure relevant, project-specific resumes are available for bid and client presentation;
  • maintain and update Case Study’s database to ensure relevant, project-specific best practice are available for bid and client presentation;
  • maintain and update Capability Statement’s database to ensure relevant, sector-specific collateral are available for any marketing activities.

Bid assistant

• Manage vendor registration and/or pre-qualification processes with clients or through platforms, ensuring the effectivity and eligibility for future opportunities, including but not limited to:
  • monitoring vendor portals for opportunities to bid;
  • updating vendor registrations as required;
  • completing company profiles and supplying standard documents for pre-qualification questionnaires;
• Manage incoming bids opportunities received via email and ensuring they are efficiently processed and distributed to the appropriate personnel, including but not limited to:
  • regularly monitoring the bid email inbox to identify new opportunities;
  • coordinating with relevant teams to assign bids to appropriate personnel for evaluation;
  • ensuring timely and organized distribution of bid information to facilitate smooth decision-making;
  • maintaining records of bid opportunities for tracking and reporting purposes.
• Coordinate and prepare bid responses for business-as-usual (BAU) proposals, including but not limited to:
  • preparing structured documents that outline essential components, such as project scope, tools, approach, commercial and compliance requirements.
  • collaborating with subject matter experts to refine bid strategies and enhance proposal quality.
• Organising and facilitating meetings for bid teams, ensuring timely scheduling, efficient agenda setting, and seamless collaboration. This includes arranging logistics, preparing relevant documents, and following up on key action points to support a smooth bidding process.
• Establishing and optimizing MS Teams channels for bid management. This includes structuring channels for clarity, setting permissions, integrating relevant tools, and maintaining an organized workflow to support
• Providing strategic support to the market team by capturing best practice responses and distributing new materials in coordination with the regional Business Generation Team. This includes curating high-quality content, ensuring consistency in messaging, and facilitating knowledge sharing to enhance bid effectiveness and market positioning.
• Managing the submission of RFP and Confidentiality Agreement documents for Risk Management review, ensuring timely uploads and coordination with bidding team to maintain compliance and mitigate potential risks.
• Organising and facilitating meetings for a seamless transition of new wins to the delivery team, ensuring structured handover processes, clear documentation, and effective communication to support efficient project execution.
• Assist in the planning, coordination, and delivery of external events to support client engagement, brand visibility, and business development objectives.

Qualifications

• +3 years of progressive responsibility in organisation of similar size and profile to Turner & Townsend, preferably in marketing activities, sales support, bid coordination, or business development administration.
• Familiarity with proposal writing and client management tools is an advantage.
• Strong organizational and time management skill, with the ability to priorities and meet deadlines while maintaining a high standard of quality.
• Attention to detail, collaborative, proactive, and solutions-focused approach.
• Excellent written and verbal communication.
• Proficiency in English and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Team player who is willing to adapt to changing priorities of the business.
• Ability to independently manage deadlines and support team.
• Can join ASAP will be a plus

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e‑mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.