Assistant to Vice President (Mandarin Speaking Role)

PT Zoom Tree Supply Chain Management; Jakarta Utara; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A logistics company in Jakarta Utara is seeking an Executive Assistant to support the Vice President. This role requires exceptional communication skills, particularly in Mandarin and English, and strong organizational abilities. The successful candidate will manage schedules, prepare reports, and act as a liaison with stakeholders. If you thrive in a fast-paced environment and have experience in executive support, we want to hear from you.

Qualifications

• Proven experience in Executive Assistant role supporting senior executives.
• Experience in Mining / Shipping industries preferred.
• Ability to work independently in fast-paced situations.

Responsibilities

• Manage the VP’s calendar and meetings.
• Prepare reports and materials for decision-making.
• Act as point of contact for stakeholders.
• Support project management and follow up on action items.
• Conduct research to support strategic initiatives.

Skills

Exceptional communication skills

Problem-solving abilities

Strong organizational abilities

Multitasking abilities

Excellent verbal and written Mandarin communication

Excellent verbal and written English communication

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Assistant to Vice President (Mandarin Speaking Role)

This role requires exceptional communication skills, strong problem‑solving abilities, and the ability to thrive in a fast‑paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage the VP’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and briefing materials for meetings and decision‑making.
• Act as the point of contact between the VP and internal/external stakeholders, including Mandarin‑speaking partners.
• Support project management, follow up on action items, and ensure deadlines are met.
• Conduct research and prepare summaries to support the VP’s strategic initiatives.
• Draft, review, and manage correspondence in both English and Mandarin.
• Handle confidential information with the highest level of discretion.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Experience in Mining / Shipping industries preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in both English and Mandarin.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Ability to work independently and handle fast‑paced situations.
• Professional demeanor, discretion, and a proactive mindset.