Assistant To The Board

Bnet (Pt. Wahana Internet Nusantara); Jawa Barat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading technology firm is looking for a detail-oriented Executive Assistant (Japanese Speaker) to provide comprehensive administrative support in Cikampek. The ideal candidate will be trilingual in Japanese, English, and Bahasa Indonesia, with strong organizational skills and at least 3 years of experience. Key responsibilities include managing calendars, arranging travel, and facilitating communication across departments.

Benefits

Positive Working Environment

Supportive Team Work

Qualifications

• Proficient in Japanese (minimum JLPT N2), English, and Bahasa Indonesia.
• Strong organizational skills, cross-functional coordination.
• Discreet, professional, and detail-oriented.

Responsibilities

• Provide full-spectrum administrative support to management.
• Manage correspondence, filing systems, and scheduling.
• Arrange travel, accommodation, and visa processing.

Skills

Detail-oriented

Organizational skills

Trilingual (Japanese, English, Bahasa Indonesia)

Interpersonal skills

Multitasking

Education

JLPT N2 certification or higher

3 to 5 years of experience in a related field

Tools

MS Office

Job description

Executive Assistant (Japanese Speaker)

Posted today. Location: Cikampek.

We are looking for a detail‑oriented Executive Assistant (Japanese Speaker) to provide full‑spectrum administrative and executive support to our management team. This role requires strong organizational skills, cross‑functional coordination, and proficiency in Japanese (minimum JLPT N2), English, and Bahasa Indonesia.

Responsibilities

• Administrative & Secretarial Support: Manage correspondence, filing systems, email handling, and scheduling.
• Calendar Management: Organize and prioritize appointments; provide reminders and daily support.
• Meeting Coordination: Prepare agendas, take accurate minutes, and distribute them promptly.
• Travel & Accommodation: Arrange travel, accommodation, transportation, and visa processing for expatriates; assist during company‑wide events.
• Visitor Management: Coordinate visitor induction with HR/Safety, act as main contact, and provide guidance.
• Team Coordination: Facilitate communication across departments and support internal inquiries.
• Event Management: Plan meetings, seminars, and events; arrange logistics, catering, venues, and materials.
• Legal Administration: Draft/review legal documents (e.g., circular letters), liaise with legal counsel/notaries, and manage execution and filing.
• Translation & Interpretation: Translate and interpret between Japanese, English, and Bahasa accurately.
• Public Speaking: Act as MC at company events, presenting with confidence and professionalism.
• Time Flexibility: Support occasional after‑hours tasks as needed.
• Other Duties: Perform additional responsibilities as assigned by management.

Qualifications

• JLPT N2 certification or higher.
• At least 3 to 5 years of experience in a related field.
• Trilingual: Japanese, English, and Bahasa Indonesia.
• Proficient in MS Office and business communication.
• Strong organizational, multitasking, and interpersonal skills.
• Discreet, professional, and detail‑oriented.

Note: The position is open for Cikampek Placement.

AYANA Hospitality – Executive Assistant Manager

Posting date: today.

AYANA Hospitality is seeking a highly skilled and experienced Executive Assistant Manager to join our dynamic team. In this role, you will work closely with the General Manager to oversee the daily operations of the hotel, ensuring that all departments are running smoothly and efficiently. You will play a critical role in enhancing guest satisfaction, implementing operational improvements, and managing staff performance.

Responsibilities

• Assist the General Manager in overseeing hotel operations, including guest services, housekeeping, food and beverage, and maintenance.
• Ensure high levels of guest satisfaction through engagement and support of all departments.
• Monitor and evaluate staff performance, providing feedback and guidance to enhance productivity.
• Develop and implement operational policies and procedures to improve efficiency.
• Assist in budget preparation and financial planning, ensuring cost control measures are in place.
• Conduct regular inspections of the hotel to ensure adherence to quality standards.
• Handle guest inquiries, concerns, and complaints in a professional manner.
• Support the General Manager in strategic planning and decision‑making processes.

Requirements

• Minimum of 5 years of experience in hotel management or a similar role within the hospitality industry.
• Strong leadership and management skills, with a proven ability to motivate and guide teams.
• Excellent communication and interpersonal skills.
• Proficient in hotel management software and Microsoft Office Suite.
• Ability to work in a fast‑paced environment and manage multiple tasks simultaneously.
• Fluent in English; proficiency in additional languages is a plus.
• Bachelor's degree in Hospitality Management or a related field is preferred.
• Strong problem‑solving skills and a customer‑focused mindset.

Benefits

• Positive Working
• Great Environment
• Supportive Team Work

Corporate Secretary

Job Purpose: Oversee and manage the company's legal and corporate secretarial functions, ensuring full compliance with OJK and IDX regulations, timely execution of corporate governance activities, and proper handling of all corporate legal matters.

Key Responsibilities

• Manage communication and correspondence with OJK and IDX, including handling inquiries, violations, penalties, and formal letters.
• Coordinate and organize the Annual General Meeting of Shareholders (RUPS) and Extraordinary General Meetings (RUPS‑LB), ensuring compliance with all regulatory requirements.
• Oversee the Public Expose process, including preparation of presentation materials and coordination of speakers and company representatives for webinars or investor sessions.
• Lead the preparation and submission of the Annual Report (AR) and Sustainability Report (SR): coordinate data collection across departments, engage and review external consultants, ensure timely submission by April each year, manage monthly reports to relevant authorities, and maintain updated corporate documents, minutes, and statutory records in compliance with OJK/IDX standards.
• Support and advise the BOD and BOC in governance matters and ensure alignment with shareholders' directives.
• Review, draft, and negotiate various agreements including EPC contracts, cooperation agreements, and termination letters.
• Handle contract reviews for subsidiaries, cooperative agreements, and other business units.
• Manage legal disputes and coordinate with external counsels when necessary.
• Oversee land‑related legal matters and support internal or external audit activities (including BPK audits).
• Provide legal advice and support for projects and operational activities (including those under subordinate scope).
• Collaborate closely with internal teams (especially Accounting) for data collection, financial disclosure, and reporting purposes.
• Maintain strong coordination with shareholders and regulatory bodies, managing expectations and timelines under high‑pressure situations.
• Ensure effective communication and cooperation among all departments.

Challenges / Key Pressure Points

• Managing tight deadlines and high expectations from shareholders and regulators.
• Balancing multiple reporting cycles (AR, SR, RUPS, OJK submissions) simultaneously.
• Maintaining close coordination with BOD/BOC while ensuring accuracy and confidentiality of corporate information.

Qualifications & Requirements

• Minimum Bachelor's Degree in Law.
• Minimum 5 years of experience in Legal or Corporate Secretary roles, with at least 2-3 years in managerial level.
• Proven experience handling OJK/IDX reporting and compliance for a public company.
• Strong understanding of corporate governance, capital market regulations, and public company reporting requirements.
• Experience in drafting and reviewing complex agreements (EPC, cooperation, termination, etc.).
• Excellent coordination and communication skills, especially with regulatory institutions, shareholders, and internal teams.
• Strong analytical and problem‑solving skills, with attention to detail and accuracy.
• High integrity, resilience under pressure, and ability to work independently and cross‑functionally.

Preferred Skills

• Familiar with Annual Report and Sustainability Report preparation process.
• Experience managing external consultants and auditors.
• Proficient in Microsoft Office (especially Excel, PowerPoint, Word) for reporting and presentation purposes.
• Fluent in English (both written and spoken).

Legal & Corporate Secretary Manager

Job Purpose: Oversee and manage the company's legal and corporate secretarial functions, ensuring full compliance with OJK and IDX regulations, timely execution of corporate governance activities, and proper handling of all corporate legal matters.

A. Corporate Secretary Functions

• Manage communication and correspondence with OJK and IDX, including handling inquiries, violations, penalties, and formal letters.
• Coordinate and organize the Annual General Meeting of Shareholders (RUPS) and Extraordinary General Meetings (RUPS‑LB), ensuring compliance with all regulatory requirements.
• Oversee the Public Expose process, including preparation of presentation materials and coordination of speakers and company representatives for webinars or investor sessions.
• Lead the preparation and submission of the Annual Report (AR) and Sustainability Report (SR), including coordinating data collection across departments, engaging and reviewing external consultants, ensuring timely submission by April each year, managing monthly reports to relevant authorities, and maintaining updated corporate documents, minutes, and statutory records in compliance with OJK/IDX standards.
• Maintain updated corporate documents, minutes, and statutory records in compliance with OJK/IDX standards.
• Support and advise the BOD and BOC in governance matters and ensure alignment with shareholders' directives.
• Review, draft, and negotiate various agreements including EPC contracts, cooperation agreements, and termination letters.
• Handle contract reviews for subsidiaries, cooperative agreements, and other business units.
• Manage legal disputes and coordinate with external counsels when necessary.
• Oversee land‑related legal matters and support internal or external audit activities (including BPK audits).
• Provide legal advice and support for projects and operational activities (including those under subordinate scope).
• Collaborate closely with internal teams (especially Accounting) for data collection, financial disclosure, and reporting purposes.
• Maintain strong coordination with shareholders and regulatory bodies, managing expectations and timelines under high‑pressure situations.
• Ensure effective communication and cooperation among all departments.

B. Legal Functions

• Review, draft, and negotiate various agreements including EPC contracts, cooperation agreements, and termination letters.
• Handle contract reviews for subsidiaries, cooperative agreements, and other business units.
• Manage legal disputes and coordinate with external counsels when necessary.
• Oversee land‑related legal matters and support internal or external audit activities (including BPK audits).
• Provide legal advice and support for projects and operational activities (including those under subordinate scope).

C. Coordination & Stakeholder Management

• Collaborate closely with internal teams (especially Accounting) for data collection, financial disclosure, and reporting purposes.
• Maintain strong coordination with shareholders and regulatory bodies, managing expectations and timelines under high‑pressure situations.
• Ensure effective communication and cooperation among all departments.

Challenges / Key Pressure Points

• Managing tight deadlines and high expectations from shareholders and regulators.
• Balancing multiple reporting cycles (AR, SR, RUPS, OJK submissions) simultaneously.
• Maintaining close coordination with BOD/BOC while ensuring accuracy and confidentiality of corporate information.

Qualifications & Requirements

• Min. Bachelor's Degree in Law.
• Minimum 5 years of experience in Legal or Corporate Secretary roles, with at least 2‑3 years in managerial level.
• Proven experience handling OJK/IDX reporting and compliance for a public company.
• Strong understanding of corporate governance, capital market regulations, and public company reporting requirements.
• Experience in drafting and reviewing complex agreements (EPC, cooperation, termination, etc.).
• Excellent coordination and communication skills, especially with regulatory institutions, shareholders, and internal teams.
• Strong analytical and problem‑solving skills, with attention to detail and accuracy.
• High integrity, resilience under pressure, and ability to work independently and cross‑functionally.

Preferred Skills

• Familiar with Annual Report and Sustainability Report preparation process.
• Experience managing external consultants and auditors.
• Proficient in Microsoft Office (especially Excel, PowerPoint, Word) for reporting and presentation purposes.
• Fluent in English (both written and spoken).