Assistant Purchasing Manager

Waterbom Bali; Provinsi Bali; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading recreational facility in Bali is seeking an Assistant Procurement Manager to play a crucial role in sourcing, vendor management, and ensuring compliance with procurement policies. The ideal candidate will have 2+ years of experience, strong communication skills, and proficiency in procurement processes. This position offers opportunities to enhance supplier relationships and contribute to overall cost efficiency.

Qualifications

• 2+ years of experience in procurement or supply chain.
• Knowledge of procurement processes and vendor management.
• Proficient in English.

Responsibilities

• Support the Procurement Manager in buying the goods and services.
• Maintain supplier relationships and negotiate prices.
• Monitor and evaluate supplier performance.

Skills

Strong Communication skills

Negotiation skills

Detail-oriented

Organizational abilities

Analytical abilities

Tools

Microsoft Office

Procurement software (e.g., SAP, Oracle)

Job description

Purpose of Job

• To support Procurement Manager helps maintain supplier relationships, supports the negotiation process, ensures compliance with procurement policies, and contributes to overall cost control and supply chain efficiency.
• The Assistant Procurement Manager supports the procurement team in sourcing goods and services, managing vendor relationships, and ensuring cost-effectiveness. This role involves administrative tasks, market research, negotiating with suppliers, and maintaining procurement records to ensure timely and efficient purchasing operations.

Main Duties & Responsibilities

FINANCIAL

• Assist in day-to-day procurement activities including issuing purchase orders and coordinating deliveries.
• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records.
• Help identify, evaluate, and select suppliers based on price, quality, and reliability.
• Support the development and maintenance of strong vendor relationships.
• Monitor supplier performance and elevate issues as needed.
• Support the preparation and review of procurement contracts and agreements.
• Collaborate with inventory and store teams to track stock levels and reorder supplies as necessary.
• Monitor lead times and work to ensure timely delivery of goods and services.
• Prepare procurement reports, supplier evaluations, and data summaries.
• Ensure documentation is organized and accessible for audits or internal reviews.
• Provide assistance to the Procurement Manager on strategic sourcing initiatives.
• Assist in developing and implementing procurement strategies.
• Source and evaluate suppliers based on price, quality, service, and reliability.
• Obtain quotations, negotiate prices, and support contract preparation.
• Maintain accurate procurement records, including purchase orders, supplier agreements, and reports.
• Monitor stock levels and coordinate with inventory teams to ensure timely reordering.
• Track orders and ensure timely delivery of goods and services.
• Work with internal departments to understand purchasing needs and ensure compliance with company policies.
• Resolve issues with delivery, invoicing, or quality discrepancies.
• Assist in preparing procurement reports and performance analysis.
• Stay updated with market trends, pricing, and industry innovations.

GENERAL

• Giving the correct information regarding all facilities availability in the park.
• Cooperate and maintain a good relation with superiors, staffs, vendor
• Work closely with internal departments to understand and support the purchasing needs.

EMPLOYEE HANDLING

• To accommodate and communicate all information from Management and staff in terms of nurturing a harmonious relation.
• To develop a solid team by implementing / coaching up the staff.
• Motivate the staff to increase guest & company satisfaction by implementing hands – on – management.
• Maintain a good working atmosphere in the workspace, while keeping the staff in their awareness of good and disciplined staff.
• Monitoring all procurement staff and giving direct correction if any behavior occurs not according to SOP.
• Plan and conduct training to the procurement staff, if needed

Qualifications

• Strong Communication skills, English is a must.
• 2+ years of experience in procurement or supply chain in a similar role.
• Knowledge of procurement processes, sourcing, and vendor management.
• Strong communication and negotiation skills.
• Proficient in Microsoft Office and procurement software (e.g., SAP, Oracle, or similar).
• Extensive vendor database management
• Detail-oriented with strong organizational and analytical abilities.