Assistant Outsourcing – Corporate Secretarial Services

Mazars Indonesia; Jakarta Utara; On-site; IDR 12.000.000 - 15.000.000; Full time

Job summary

A global advisory firm in Jakarta Utara is seeking an Assistant for Corporate Secretarial Services to assist with company secretarial works, compliance, and documentation for international clients. The role requires excellent English skills and the ability to handle confidential information responsibly. Candidates should be detail-oriented, self-motivated, and capable of multitasking effectively. This position offers a supportive environment for professional growth.

Qualifications

• Excellent command of written and spoken English.
• Team-player, self-motivated, detail-minded, independent.
• Discretion and trustworthiness to handle confidential information.
• Meticulous with good organisational skills and the ability to multitask.
• Confidence in communicating with client and government authorities.

Responsibilities

• Assisting and handling a full spectrum of corporate secretarial works for international clients.
• Monitoring and ensuring compliance with statutory and regulatory requirements.
• Handling necessary files, records, and documents as required.
• Preparing paperwork for statutory filing with government bodies.
• Performing changes to clients’ corporate documents.
• Managing communication between client and authorities.
• Supporting all administrative and KYC review procedures.

Job description

Assistant Outsourcing – Corporate Secretarial Services

To assist in performing full range of company secretarial services for our clients in Indonesia and overseas companies including supporting documents, maintenance of statutory records, and attending to internal and external regulatory compliance management under direct supervision of manager.

Responsibilities:

Assisting and handling of a full spectrum of corporate secretarial works for a portfolio of international clients including but not limited to incorporations of companies, company structuring, drafting shareholders/directors/members resolutions, regulatory and compliance advisory, and maintenance of statutory registers and records.

Monitoring and ensuring compliance with statutory and regulatory requirements and adhering to timelines and deadlines.

Handling, preparing and updating all necessary files, records and documents as required.

Preparing and handling necessary documents, paperwork for statutory filing with government bodies.

Performing changes to clients’ corporate documents such as to the Articles of Association, licenses, and registration.

Managing and coordinating communication line between client and authorities.

Supporting and assisting in all administrative and support for client on-boarding or KYC review procedures.

Supporting and handling any other corporate secretarial work or ad-hoc duties as and when required.

Requirements:

Any internship experience will be advantages

Excellent command of written and spoken English.

Team-player, self-motivated, detail-minded, independent and ability to accomplish tasks under tight deadline

Discretion and trustworthiness to handle confidential information.

Meticulous with good organisational skills and the ability to multitask.

Confidence in communicating with client and government authorities.

Forvis Mazars is a leader in audit, tax and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

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