Assistant Manager – Marine Offshore

PT Bahari Eka Nusantara (Ben Line Agencies); Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A logistics service provider based in Jakarta is seeking an experienced Project Logistics Manager. The role involves coordinating multiple projects, managing a team, and ensuring compliance with maritime regulations. The ideal candidate should have over 10 years of experience in offshore logistics with excellent leadership skills and a Bachelor's degree related to logistics or engineering. Competitive compensation and a dynamic work environment await you.

Qualifications

• 10 years’ experience in offshore/project logistics industry.
• Led a team of 10 or more with at least 3 direct reports.
• Strong knowledge of safety standards related to port operations.

Responsibilities

• Act as the main contact point for the customer.
• Coordinate work activities with vendors and authorities.
• Provide management with updated activity reports.

Skills

Maritime regulations knowledge

Analytical skills

Leadership skills

Problem-solving abilities

Interpersonal skills

Communication skills

Ability to work under pressure

Education

Bachelor’s degree in business, logistics/supply chain, engineering, or relevant field

Tools

MS Office

MS Project

Job description

Ben Line Agencies is your shipping services partner of choice in Asia. Through a network of offices covering the region we provide first class liner and port agency services to many of the best known names in the maritime sector, together with an extensive range of related services. With over 150 years of experience in the shipping industry in Asia, Ben Line Agencies has established a network of over 100 offices across 16 countries and has built a solid reputation based on integrity, consistency and competence.

Location: Jakarta, ID

Responsibilities

1. Act as the main contact point for the customer throughout a vessel call or project duration.
2. Responsible for arranging & coordinating work activities with vendors, authorities & internally with boarding officers.
3. These activities include but not limited to vessel inward & outward clearance submissions, crew sign on & off approvals, crew transport arrangements to/from vessels, crew hotel/medical requirements, on/off-hire vessel survey.
4. Attend Pre-Ops meetings with customer, vendors & authorities if required.
5. Prior to work activities taking place, ensures that approved paperwork such as PO or work order has been provided by the customer.
6. Be able to review the PO / CPA from client before Director’s signature.
7. Provides the administration team, vendors & boarding officers with DA number registered under Port 360 regarding the customers work activities undertaken.
8. Update the customer daily with an activity report for all work activities performed. Administration team must also be in copy to chase vendors for invoices.
9. Works closely with Integrated Logistics’s (IL) logistics department, to ensure cargo operations are in sync with vessel operations taking place.
10. Able to make, monitor and supervise the Daily Activity Report made by him/herself or team in order to produce an accurate data in timely manner.
11. Able to make sure the invoicing turnaround is as per Service Level Agreement.
12. Provide management with updated activity report for work activities which took place under assigned customer accounts.
13. Upon work completion, provides administration with completed activity report for all work activities undertaken during customers stay. Must verify & ensure all vendor or authority invoices received includes DA number & costs are aligned with rates sold to the customer.
14. Responsible to complete Ben Line HSEQ checklist & save completed documentation into assigned folder under SharePoint.

Qualifications

• Bachelor’s degree in business, logistics/ supply chain, engineering or relevant field
• Must have 10 years’ experience working in offshore / project logistics industry
• Must have led a team of team of 10 or more with at least 3 direct reports, with managing experience of min. 5 years
• Strong knowledge of maritime regulations, safety standards, and best practices related to port operations and cargo handling.
• Must have a good working knowledge of MS Office, Word, Excel, MS Project.
• PMP or equivalent certification preferred.
• Strong analytical and problem-solving abilities.
• Ability to work under pressure and manage multiple projects simultaneously.
• Effective leadership and team management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Must be culturally astute & be able to work across multiple cultures.
• Have a supportive personality along with positive attitude.