Administrative Services Assistant

Keller Executive Search; Palembang; Remote; IDR 2.000.000.000 - 2.500.000.000; Full time

Job summary

A leading global executive search firm is seeking an Administrative Assistant to provide essential support to its executive team in a fast-paced environment. Responsibilities include managing calendars, coordinating meetings, and handling administrative tasks. The ideal candidate has experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This position offers competitive compensation and the chance for professional growth while working in a supportive and inclusive culture.

Benefits

Competitive salary

Comprehensive health insurance

Paid Time Off

Significant opportunities for professional growth

Supportive, inclusive work environment

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Support the team with various administrative tasks as needed.

Skills

Organizational skills

Multitasking skills

Written communication

Verbal communication

Confidentiality

Tools

Microsoft Office Suite

Job description

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast‑paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high‑stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Required Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights)

• Competitive salary: 2B–2.5B annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life‑changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands‑on learning and skill development in high‑impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision‑makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results‑oriented approach.

Why Join Keller

• Global Reach and Impact – Join a top‑tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high‑stakes talent acquisition that drives transformative business growth.
• Career Acceleration – Thrive in a flat, results‑oriented structure with direct access to decision‑makers, offering rapid professional development, hands‑on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.
• Collaborative and Inclusive Culture – Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life‑changing opportunities.
• Work‑Life Integration – Enjoy the flexibility of remote work in a supportive environment that prioritizes your well‑being, while making a tangible difference in industries worldwide through ethical, high‑standard recruitment practices.
• Unmatched Professional Growth – Benefit from opportunities to work on diverse, high‑impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long‑term employee development.

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.