Administrative Services Assistant

Keller Executive Search; Makassar; Remote; IDR 2.000.000.000 - 2.500.000.000; Full time

Job summary

A global executive search firm is seeking an Administrative Assistant to provide essential support to executive search professionals. This position involves managing calendars, preparing correspondence, and aiding in candidate sourcing. Ideal candidates will have strong organizational skills and familiarity with Microsoft Office. Competitive annual salary of 2B–2.5B and opportunities for professional growth are offered. Work-life integration is prioritized in a collaborative environment.

Benefits

Comprehensive health insurance

Paid Time Off (PTO)

Professional growth opportunities

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research to assist with candidate sourcing and client needs.

Skills

Organizational skills

Communication skills

Familiarity with Microsoft Office Suite

Attention to detail

Job description

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast‑paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high‑stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Required Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights)

• Competitive salary: 2B–2.5B annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life‑changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands‑on learning and skill development in high‑impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision‑makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results‑oriented approach.

Why Join Keller

• Global Reach and Impact – Join a top‑tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high‑stakes talent acquisition that drives transformative business growth.
• Career Acceleration – Thrive in a flat, results‑oriented structure with direct access to decision‑makers, offering rapid professional development, hands‑on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.
• Collaborative and Inclusive Culture – Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life‑changing opportunities.
• Work‑Life Integration – Enjoy the flexibility of remote work in a supportive environment that prioritizes your well‑being, while making a tangible difference in industries worldwide through ethical, high‑standard recruitment practices.
• Unmatched Professional Growth – Benefit from opportunities to work on diverse, high‑impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long‑term employee development.

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other status protected by applicable national laws.