Administration Executive

Pengiklan Anonim; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent company in Indonesia is seeking a highly organized Administration Executive to support Sales and Marketing teams. Responsibilities include data management, documentation, and cross-department coordination. The ideal candidate should have 2-3 years of experience in similar roles and be fluent in English and preferably Korean. This role offers light executive support in a dynamic environment requiring attention to detail and effective communication across departments.

Qualifications

• Minimum 2–3 years of experience in a Sales & Marketing administrative role.
• Proficiency in both written and verbal English communication.
• Proficiency in Korean (TOPIK certified is a plus).

Responsibilities

• Provide administrative support for Sales & Marketing teams.
• Compile and maintain sales and marketing data accurately.
• Coordinate internal communication between departments.
• Assist in light executive tasks like calendar scheduling.

Skills

Fluent in English

Proficient in Korean

Microsoft Office proficiency

Google Workspace competency

Strong organizational skills

Effective communication

Time management abilities

Job description

We are looking for a highly organized and proactive Administration Executive to provide primary support to our Sales and Marketing teams. The successful candidate will act as the backbone of departmental operations, ensuring seamless data management, cross-departmental coordination, and essential administrative flow. While the core of this role is administrative, it offers a dynamic environment involving diverse stakeholders and light executive support.

Key Responsibilities

1. Sales & Marketing Administrative Support - Core Responsibility

Data Management: Compile, organize, and maintain sales and marketing data, ensuring accuracy and availability for reporting.

Documentation: Manage departmental files, contracts, and marketing materials in a systematic manner.

Event Preparation: Provide logistical and administrative support for internal/external events, exhibitions, and marketing activations.

Internal Liaison: Coordinate with internal teams to follow up on administrative tasks, approvals, and material distributions.

2. Cross-Department Coordination

Serve as a communication bridge between Sales, Marketing, Medical, PV, Supply Chain, and Finance to ensure project timelines and tasks are met efficiently.

3. General Executive & Administrative Support

Provide light executive assistance, including basic calendar scheduling and travel arrangements (flights/accommodation).

Handle simple correspondence and process routine expense reports.

4. Occasional Communication Support

Provide simple Korean–Indonesian interpretation/translation support for internal communication when necessary.

Requirements

Experience: Minimum 2–3 years of proven experience in Sales & Marketing Administration or a similar operational administrative role.

Language Skills:

English: Must be fluent (professional proficiency) in both written and verbal communication.

Korean: Proficiency in Korean (TOPIK certified or conversational) is highly preferred and will be a significant advantage.

Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and digital collaboration tools (Google Workspace).

Competencies:

• Strong organizational and time-management skills.
• High attention to detail and data accuracy.
• Ability to communicate effectively across different departments.
• A proactive "can-do" attitude with a focus on problem-solving.