Administration

Vidi Dwi And Partners; Jawa Barat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job description

Staff Administration

Posted today

Job Description

• Mahir Ms. Office (Word, Excell, Power point)

Logistic Administration

Posted today

Job Description

Job Description:

• Input and process incoming and outgoing goods data in the company's ERP/Inventory system.
• Prepare and archive Delivery Orders (DO), Invoices, and Tax Invoices in compliance with company policies and tax regulations.
• Coordinate with the warehouse and courier/logistics partners for scheduling product deliveries to customers.
• Prepare daily/weekly/monthly reports on deliveries, stock, and sales.
• Coordinate with the Sales team to align delivery schedules with customer requirements.
• Liaise with suppliers, logistics service providers, and other related parties to ensure smooth operations.

Qualifications

• Minimum Diploma in Administration, Accounting, or Logistics; Bachelor's degree is preferred.
• Minimum 1 year of experience in logistics or sales administration (preferably in laboratory/medical equipment distribution).
• Familiar with preparing Invoices, Delivery Orders, and Tax Invoices.
• Proficient in Microsoft Office (especially Excel) and ERP/Inventory systems.
• Understanding of logistics processes, distribution flow, and tax document management.
• Capable of preparing accurate administrative and financial reports.

Finance & Administration Support

Posted today

Job Description

Job Desc

Recruitment Administration Staff

Posted today

Job Purpose

Responsible for handling administrative tasks related to the recruitment process, from job postings to onboarding documentation.

Job Description

• Prepare and post job vacancies.
• Assist in filtering CVs and managing candidate applications.
• Schedule interviews, tests (offline/online), and medical check-ups.
• Contact and schedule shortlisted candidates, and provide weekly reports.
• Handle candidate documents and ensure proper printing and filing.
• Schedule offline or online tests, prepare test materials, and check the tes results.
• Liaise with General Affairs, Receptionist, and Office Support regarding candidate information, room arrangements, cleanliness, and meal provision.
• Schedule, receive, and check medical check-up results.
• Manage invoice payments, including job postings, psychological tests, medical check-ups, and related reporting.
• Maintain recruitment tools, office supplies, and mobile phone credit usage.
• Submit stamp requests, monitor stamp usage, and prepare related reports.
• Prepare employment contracts, track document flow, and submit weekly or monthly reports.
• Input data and reports into internal systems related to recruitment tasks.
• Scan signed employment contracts and upload them to Google Drive for Accounting and Finance Department needed.
• Receive all incoming mail related to recruitment and check it according to the SOP.

Requirement

• Bachelor's Degree in Industrial Engineering, Administrative Management, Office Administration, or HR Management (min. GPA 3.00).
• Minimum 5 years of experience in a similar recruitment admin role (in the same company is a must).
• Proficient in Excel (intermediate), PowerPoint, Canva; knowledge of Photoshop/Corel Draw is a plus.
• Detail-oriented, proactive, organized, and enjoys administrative tasks.
• Able to work under pressure, with overtime, and meet tight deadlines.
• Only short listed candidates will be notified.
• Working Hour: Non-Shift, Monday-Friday (8AM - 5PM).
• Willing to undergo the full recruitment process and be placed in Cakung, East Jakarta.