Admin HR_Jakarta

PT. Elabram Systems; Jakarta Utara; On-site; IDR 10.000.000 - 15.000.000; Full time

Job summary

A multinational human resources firm in Jakarta Utara is seeking an HR Administrative Officer to provide comprehensive support to HR and MD Country Leads. This role requires at least 3 years of experience in HR administration, knowledge of local labor laws, and proficiency in Microsoft Office. The ideal candidate will have strong communication and organization skills, and a customer service-oriented mindset.

Qualifications

• At least 3 years experience in HR administration in a multinational company.
• Familiar with local labor laws and current HR practices.
• Good communicator in spoken and written English.

Responsibilities

• Provide HR and MD Country Leads administrative support.
• Organize and implement HR systems and procedures.
• Maintain employees’ personnel files and ensure confidentiality.
• Handle employee insurance and internal company events.
• Administer Health and Medical insurance policies.
• Manage time attendance system including overtime.
• Update reports on contingent worker staff and terminations.
• Organize festive lunches, dinners, and annual parties.

Skills

Human resources administration

Communication skills

Microsoft Office

Negotiation skills

Interpersonal skills

Problem-solving

Job description

Job Responsibilities

• Assist the HR and MD Country Leads Department through providing effective HR and MD Country Leads administrative support.
• Organize and implement all Personnel Information and Human Resources systems and procedures to ensure they are carried out properly, legally and effectively.
• Maintain and update employees’ personnel files and data and ensure confidentiality.
• Assist with administrative tasks such as handling employee insurance, BPJS claims, and organizing internal company events.
• Administer and file Health, Medical, BPJS, and other insurance policies.
• Handle time attendance system, including overtime temporary team in Jakarta, SC, and QRC.
• Maintain the company Services Awards and ensure they are communicated, distributed and approved accordingly.
• Handle purchase requests and payment requisition for HR and MD Country Leads.
• Update monthly report of contingent worker staff, new hires, terminations, turnover, and ensure proper and updated personal data.
• Support the preparation of data required for official employee communications, such as monthly announcements for employee birthdays, work anniversaries, condolences, and birth information.
• Organize programs such as festive lunch or dinners, distribution of festive gifts, team building, and annual dinner parties.
• Perform any other relevant and related duties as may be assigned.

Qualifications

• At least 3 years experience in human resources administration in a multinational company or international environment.
• Familiar with local labor law plus other relevant/legal regulations and current HR practices and policies.
• Good communication skills with fluent spoken and written in English.
• Proficient with Microsoft Office environments (Word, Excel, PowerPoint, email).
• Good administration and negotiation skills.
• Mature, pleasant, well-organized and self-motivated.
• Hands‑on and willing to roll up sleeves to do the job.
• Good interpersonal and team player skills – strong customer service oriented.
• Ability to work independently and has good initiative.
• Ability to solve practical problems and carry out responsibilities under general supervision.
• High level of confidence required.
• Must be able to see, hear, speak and write clearly to communicate with employees.