Admin & HR Assistant (English Speaking)

LUNA STAR INDONESIA; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A fast-growing fashion brand in Jakarta is seeking an HR & Administrative Assistant to support the General Manager. Responsibilities include recruitment, HR administration, and bilingual communication with partners. The ideal candidate has a relevant degree, 2+ years of experience, and proficiency in English and Mandarin. The role also requires strong MS Office skills and knowledge of local labor laws.

Qualifications

• 2+ years in Administration, HR, or Executive Assistance.
• Startup, retail, or e-commerce experience is a plus.

Responsibilities

• Post jobs on local platforms and manage recruitment.
• Assist the GM with schedules and basic office coordination.
• Liaise with external vendors and partners.
• Provide real-time interpretation during meetings.
• Manage office administration and supply procurement.

Skills

Fluent in English

Proficient in MS Office

Mandarin Chinese proficiency

Basic knowledge of Indonesian labor law

Strong interpersonal skills

High adaptability

Education

Minimum D3 or S1 in HR, Business Administration, Linguistics

Job description

Luna Star is a fast-growing fashion brand in trendy jewelry and accessories, serving Southeast Asian customers. It has 2 physical stores in South Jakarta and is starting online business on Shopee and Tiktok. Find more on IG and TK @LunaStarIndonesia.

We're seeking a proactive, efficient HR & Administrative Assistant to support the General Manager. The role focuses on talent acquisition, team HR administration, and bridging Chinese and Indonesian teams and external partners.

Responsibilities

• Human Resources Management & Recruitment Support (40% Weight)
  • Recruitment Execution: Post jobs on local platforms, screen and sort applications, coordinate interview schedules, and report progress.
  • Team HR Administration: Assist with employee lifecycle, manage employee records, time-off requests, and attendance tracking. Ensure local labor law compliance, including contracts, social security (BPJS), and work permits (KITAS) for expatriates.
• GM Support
  • Assist the General Manager with schedules, travel, and basic office coordination.
• External Communication
  • Be the main contact for external vendors and partners. Liaise with external parties like property management, government agencies for initial administrative and business matters. Assist in monitoring contract execution and managing important business document signing.
• Translation and Communication (20% Weight)
  • Business Interpretation: Provide real-time interpretation in critical meetings with the General Manager, partners, and suppliers.
  • Document Translation: Translate business correspondence, key contract clauses, local regulations, and internal notices.
• Basic Administrative Support (10% Weight)
  • Office Operations: Manage office administration such as supply procurement, inventory management, and workspace upkeep.
  • Expense Tracking: Assist in recording, tracking, and submitting daily administrative office expenses.

Qualifications and Requirements

• Education: Minimum D3 or S1 in HR, Business Administration, Linguistics, or related fields.
• Experience: 2+ years in Administration, HR, or Executive Assistance. Startup, retail, or e-commerce experience is a plus.
• Language Proficiency: Fluent in English as the primary working language, and Mandarin Chinese proficiency is a significant advantage.
• Skills & Knowledge: Proficient in MS Office (especially Excel and PowerPoint). Basic knowledge of Indonesian labor law and local recruitment channels is required.

Core Competencies

• High Adaptability & Multitasking: Thrive in a fast-paced startup environment with changing roles.
• Excellent Interpersonal Skills: High emotional intelligence for effective liaison with diverse teams and external parties.