Accounts Assistant

YSQ International Pte Ltd; Batam; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A multinational company is seeking an Accounts Assistant in Batam, Indonesia. The role involves managing invoices, payments, and reconciliations, along with collaborating with the accounting team. Candidates must have a minimum of 2 years of accounting experience, strong analytical skills, and proficiency in MS Office and accounting systems like Nav or SAP. The company emphasizes quality and innovation in its operations.

Qualifications

• Minimum 2 years of accounting experience required.
• Ability to work under pressure with minimal supervision.
• Strong analytical skills with problem-solving capabilities.

Responsibilities

• Manage purchase and sales invoices, payments, and receipts.
• Conduct monthly accounts payable aging reports.
• Perform reconciliations and resolve discrepancies.

Skills

Accounting experience

Communication skills in English

Microsoft Office proficiency

Analytical and problem-solving skills

Attention to detail

Tools

Nav system

SAP System

Job description

Accounts Assistant's job is to manage purchase and sales invoices, payments and receipts and other job assigned by Superior / HOD

Responsibilities

• Perform duties as assigned by Accountant and Accounting Manager.
• Familiar with Accounts Payable, Accounts Receivable, Inventory Policies and for ensuring compliance
• Perform 3-way matching between documents and system
• Create purchase Invoice by getting Posted Goods Receipt Lines
• GRN monitoring & reconciliations and resolve any discrepancies.
• Generates monthly accounts payable aging
• Prepare payment vouchers and TT
• Prepare a summary of payment listing
• Get approval and send to treasurer to authorize the payments
• E-mail to supplier for the details of payments and record into the ERP System.
• Check the outstanding balance with the Statement of Account sent by supplier.
• Create Purchase Return Order based on supplier credit note and create Debit Note and charge back to supplier
• Create Sales Invoice by getting Posted Sales Shipment Lines to bill end customer
• Ensure “Shipped Not Invoice” account is zeroised
• Monthly Statement of Accounts send to customer, as well as to follow up on the payment
• Monthly Aging Report with Weekly Collection Status send to the Management
• Issue Credit Note and Debit Note to customer

Requirements

• Min 2 years of accounting experience
• Experience in Nav system or SAP System
• Able to work under pressure
• Honest, detail-oriented, good teamwork, strong analytical and problem solving.
• Strong communication skills in English, both written and verbal.
• Proficiency in Microsoft Office, especially in excel spreadsheets, adaptability in computer programs and software, and ability to analyze and reconcile complex accounts and reserves.
• Ability to work with little to no supervision.
• Ability to manage multiple tasks and prioritize effectively.
• Data entry skills with accuracy and attention to details, able to work to tight deadlines, in a fast-paced environment.

YSQ International Pte Ltd was incorporated in 2009 and commenced operations in Singapore with a core business focused in:

• Technological Investment
• Asset Management
• Wholesale & Distribution of Tobacco-related products

Since then, we have been committed to evolving into a multi-million, multinational company, creating more than ripples in the industry pond, by focusing on continual growth. Our obsession with delivering only the best stems from the demands of modern society, and through the years, we have evolved from a humble, self-run company to a multinational corporation with more than 1,500 global employees in our offices located around the world, as we continue to evolve and exceed expectations.

YSQ International is committed to continually providing the highest standards in quality and innovation in all it does. We are always looking for partnerships to expand on our products & services, so should you be interested in building a business partnership with us, we’d love to hear from you.