Project Administrator

Turner & Townsend Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Turner & Townsend Limited is seeking a detail-oriented Procurement Operations and Office Administration professional in Hong Kong. You will coordinate PRs and POs, arrange meetings, and support document control to ensure metadata accuracy and timely uploads.

You will also assist with financial data gathering, check vendor invoices against POs, and collaborate with the project leadership team to keep delivery milestones on track. English and Cantonese communication is required.

Qualifications

• Degree holder with professional experience in project coordination or office administration.
• 3-8 years of proven experience in project coordination, office administration, or document control.
• Clear, professional English and Cantonese communication.

Responsibilities

• Coordinate day-to-day creation, tracking, and close-out of PRs and POs in the corporate system.
• Lead meeting arrangements, manage complex schedules, secure venues, and issue meeting minutes.
• Support document control strategy, ensure metadata accuracy before uploading.
• Gather financial tracking data and cross-check vendor invoices against issued POs.
• Collaborate with project leadership as a reliable daily administrator to support milestones.

Skills

Communication Skills

Organizational rigor

Education

Bachelor's Degree in Business Administration, Management, Finance, or other related disciplines

Job description

Turner & Townsend is a global professional services company with over22,000 peoplein more than 62 countries.

Working with our clients across real estate, infrastructure,energyand natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects andprogrammesas we turn challenge into opportunity and complexity into success.

Our capabilities includeprogramme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estateservicesand investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premierprogramme, project and cost management offering in markets around the world.

Job Description

• Procurement Operations: Coordinate the day-to-day creation, tracking, and close-out of Purchase Requests (PR) and Purchase Orders (PO) within the corporate system.
• Meeting & Event Coordination: Lead meeting arrangements, manage complex schedules, secure venues, and issue formal meeting minutes on a regular basis.
• Document Control: Support the project team in document control strategy, ensuring all documentation matches specified metadata, statuses, and formats before uploading.
• Financial Data Support: Assist in gathering financial tracking data, cross-checking vendor invoices against issued POs to identify billing or calculation anomalies.
• Team Assistance: Serve as a supportive collaborator who views daily administration as a critical asset to the project leadership team's overall delivery milestones.

Qualifications

• Education: Degree holder / Bachelor's Degree in Business Administration, Management, Finance, or other related disciplines.
• Experience: 3-8 years of proven experience in project coordination, office administration, or document control, preferably within a sizable organization
• Communication Skills: Clear, professional, and concise verbal and written communication capabilities in both English and Cantonese.
• Organizational Rigor: Meticulous attention to detail with an innate drive to verify document and data accuracy.
• Immediately Available will be an advantage

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.