Executive Assistant | Up to 50k | MNC

ADECCO Personnel Limited; Hong Kong; On-site; HKD 350,000 - 490,000; Full time

Job summary

ADECCO Personnel Limited is seeking an Executive Assistant to support the Strategy VP in a fast-paced multinational environment. You will manage calendars, coordinate internal and external meetings, and arrange complex local and international travel with meticulous attention to policy and confidentiality.

The role requires 1–3 years of related experience, a Bachelor's degree, and strong English communication.

Qualifications

• Bachelor's Degree or above; overseas education background is an advantage.
• 1-3 years of experience in an Executive Assistant, Executive Secretary, Personal Assistant, or similar role supporting senior management.
• Strong command of spoken and written English in a professional business environment.
• Strong sense of ownership, able to work independently and proactively manage tasks.
• Excellent communication and interpersonal skills, with the ability to engage confidently with stakeholders at all levels.
• High level of professionalism, discretion, and ability to handle confidential information appropriately.
• Adaptable, proactive, and able to perform effectively in a fast-paced environment.

Responsibilities

• Provide dedicated executive support to the Strategy VP, including managing schedules, appointments, and daily business activities.
• Manage and maintain the VP's calendar, ensuring meetings, deadlines, and priorities are effectively coordinated.
• Coordinate internal and external meetings, including scheduling, logistics arrangements, and follow-up communication.
• Arrange local and international business travel, including flights, hotels, transportation, visa applications, and itineraries.
• Handle travel and expense claims accurately and in accordance with company policies.
• Support cross-functional teams through administrative coordination and timely follow-up on key initiatives.
• Maintain strict confidentiality when handling sensitive business and personnel information.
• Assist with special projects and other ad-hoc assignments as required.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion

Proactive task management

Multitasking

Education

Bachelor's degree

Job description

Our client is a leading global technology company known for its innovation, digital transformation, and business excellence. This role offers the opportunity to support the Strategy VP, providing exposure to senior leadership, strategic initiatives, and a fast-paced multinational environment.

Responsibilities

• Provide dedicated executive support to the Strategy VP, including managing schedules, appointments, and daily business activities.
• Manage and maintain the VP's calendar, ensuring meetings, deadlines, and priorities are effectively coordinated.
• Coordinate internal and external meetings, including scheduling, logistics arrangements, and follow-up communication.
• Arrange local and international business travel, including flights, hotels, transportation, visa applications, and itineraries.
• Handle travel and expense claims accurately and in accordance with company policies.
• Support cross-functional teams through administrative coordination and timely follow-up on key initiatives.
• Maintain strict confidentiality when handling sensitive business and personnel information.
• Assist with special projects and other ad-hoc assignments as required.

Requirements

• Bachelor's Degree or above; overseas education background is an advantage.
• 1-3 years of experience in an Executive Assistant, Executive Secretary, Personal Assistant, or similar role supporting senior management.
• Strong command of spoken and written English in a professional business environment.
• Strong sense of ownership, able to work independently and proactively manage tasks.
• Excellent communication and interpersonal skills, with the ability to engage confidently with stakeholders at all levels.
• High level of professionalism, discretion, and ability to handle confidential information appropriately.
• Adaptable, proactive, and able to perform effectively in a fast-paced environment.

Please note that only short listed candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.