Company Secretarial Officer

Tari Labs, LLC.; Hongkong; On-site; HKD 300,000 - 450,000; Full time

Job summary

A global company legal service firm in Hong Kong is seeking a Company Secretary to support the Legal Team and coordinate corporate matters. The ideal candidate has a Bachelor’s degree and 3 years of experience in a company secretarial role. Excellent English skills and proficiency in MS Office are essential. This position offers opportunities for professional growth and involvement in various corporate activities.

Qualifications

• 3 years company secretarial experience required.
• Membership in relevant organizations like HKCGI, CSIS, ICSA preferred.
• Experience with digital tools is an advantage.

Responsibilities

• Support Legal Team in company secretarial functions.
• Coordinate with external professional firms.
• Handle inquiries about corporate matters.

Skills

Excellent command in spoken and written English

Detail-oriented

Self-motivated

Proficient in MS Office applications

Education

Bachelor’s degree in Business Administration, Corporate Governance, Law or related disciplines

Tools

Entities management platforms

Job description

Responsibilities

• Support Legal Team in carrying out company secretarial function for global entities
• Coordinate with external professional firms
• Handle inquiries about corporate matters from internal clients
• Assist in handling KYC requests from banks, vendors and authorities
• Cooperate with other teams in internal and external audits
• Assist in organizing directors/shareholders' meetings
• Verify details in statutory and regulatory filings

• Support in preparation of meeting minutes and written resolutions
• Arrange execution and filing of corporate documents
• Maintain corporate records in an organized manner
• Conduct research and analysis of corporate laws and statutory requirements
• Other ad hoc tasks as assigned

Requirements

• Bachelor’s degree in Business Administration, Corporate Governance, Law or related disciplines
• 3 years company secretarial experience
• Members and students of HKCGI, CSIS, MAICSA, ICSA and ICPA are welcome
• Excellent command in spoken and written English
• Computer literate; Proficient in MS Office applications
• Experience in utilizing entities management platforms and other digital tools is an advantage
• Self-motivated and detail-oriented
• Able to prioritize tasks and work independently