Workspace and Executive Assistant

Sustrans Hub; Bristol; Hybrid; GBP 30,000; Full time

Job summary

A UK charity organisation is seeking a Workspace Executive Assistant to provide essential administrative support ensuring the smooth operations of multiple workspaces. This role involves overseeing maintenance schedules, managing risk assessments, and providing high-quality assistance to the Executive Director. Ideal candidates will have a proactive approach and excellent organizational skills, with experience in office management and customer service. Flexible working arrangements are available.

Benefits

28 days leave plus bank holidays

Cycle to work schemes

Group Personal Pension scheme

Enhanced maternity and paternity pay

Death in service benefit

Qualifications

• Experience in office management and customer service.
• Understanding of office-based Health & Safety.
• Excellent administrative and organizational skills.

Responsibilities

• Oversee maintenance schedules for allocated workspaces.
• Review and update risk assessments.
• Coordinate daily workspace operations.
• Provide Executive Assistant support including diary management.

Skills

Office management

Customer service

Executive Assistant support

Health & Safety knowledge

Administrative skills

IT literacy

Communication skills

Job description

Our UK-wide office spaces are centrally managed, and you will play a key role in this team - providing proactive administrative and operational support to ensure the smooth running of several workspaces. You will also provide Executive Assistant support to the Executive Director of Resources.

• Contract: Permanent
• Location: Hybrid working with a minimum of 3 days a week expected at the Bristol City Centre Workspace
• Full time 37.5 hours per week – we are happy to talk flexible working
• £29,235 per annum (pro rata for part time)

As the Workspace Executive Assistant, you will enjoy a varied role based in the charity’s city centre head office. You will lead on delivering a welcoming and efficient front of house service for colleagues and visitors.

What You’ll Be Doing

• Oversee and maintain the planned preventative maintenance schedule for allocated workspaces, ensuring timely completion of any identified remedial actions.
• Responsible for reviewing and updating risk assessments for allocated workspaces.
• Coordinate day-to-day operations across multiple UK workspaces to ensure they run smoothly and safely
• Provide high-quality Executive Assistant support to the Executive Director of Resources, including diary and meeting management.

This role is ideal for someone who enjoys variety, takes a proactive approach and thrives on engaging multiple stakeholders to solve problems collaboratively.

About you

We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.

• Experienced in office management, customer service, and providing Executive Assistant support.
• Knowledge of office-based Health & Safety.
• Excellent administrative and organisational skills, along with strong IT literacy.
• Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.

Additional Information

• Application deadline: 23:59, 12 January 2026
• Interviews will be held at the Bristol Workspace on Monday 26 January. If you are unable to attend in-person, please contact us for alternative arrangements. To apply, please complete our online application form.
• We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
• Adjustments are available throughout the application process.

Why work for us?

At Walk Wheel Cycle Trust, you'll be part of a movement to make it easier for people to walk and cycle.

We're all here to change things. You'll be part of an incredible community of talented, passionate, creative problem solvers all working together to change things for the better.

We act locally and think big - we have a vision of a society where the way we travel creates healthier places and happier lives for everyone.

You’ll be questioning the status quo and daring to imagine a different world. You'll work on exciting, impactful projects that will stretch and empower you and you'll be rewarded by seeing the difference you make to people, communities and the planet.

We believe including everyone is central to who we are and what we want to achieve. We welcome difference and pride ourselves on creating a culture where you can be yourself and where your wellness is supported.

You'll be guaranteed to make friends for life and work with a team that is incredibly flexible, supportive, ethical and fun.

What we offer

• 28 days leave per annum plus bank holidays for full-time working.
• Ability to buy an extra week of annual leave (pro rata for part-time staff).
• 24/7 free, impartial and confidential support service.
• We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes.
• Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Walk Wheel Cycle Trust.
• Bike, computer and season ticket loans.
• London Weighting Allowance of £4,530 for all those living within a London Borough (32 local authority districts plus the City of London).
• Death in service benefit – 3 times annual salary.

Family-friendly

• Enhanced maternity and paternity pay.
• Flexible Working practices (full-time hours are 37.5 per week, Monday - Friday).