Works Coordinator

Sanctuary; Ely; On-site; GBP 30,000 - 33,000; Full time

Job summary

A prominent not-for-profit organization in Ely is seeking a Works Coordinator to manage project communications and support the Quantity Surveying team. The role demands excellent organizational skills and attention to detail, overseeing work measurement and financial controls. The successful candidate will work closely with site and commercial teams, ensuring efficient information flow. The position offers competitive salary and comprehensive benefits, fostering a supportive organizational culture.

Benefits

25 days annual leave plus public holidays

Pension scheme with employer contributions

Life Assurance

Employee Advice Service including counselling

Cycle to Work scheme

Voluntary health plans

Employee discounts

Wellbeing support and tools

Employee recognition scheme

Qualifications

• Coordinate effectively with site and commercial teams.
• Demonstrate strong analytical skills for project cost tracking.
• Ability to maintain accurate documentation for audits.

Responsibilities

• Manage communications for the Quantity Surveying team.
• Prepare and maintain project documentation, including reports.
• Coordinate between site teams, subcontractors, and internal teams.

Skills

Excellent organizational and coordination skills

Strong numerical and analytical ability

Effective communication and interpersonal skills

Attention to detail and accuracy

Proactive problem-solving approach

Job description

Works Coordinator

Ely - Cambridgeshire

Salary: £30,553 - £32,161 per year

Hours: 40 hours per week

We have an opportunity for a Works Coordinator to join our Quantity Surveying Team. The team currently consists of 3 members of staff, you will be responsible for delivering, coordinating and maintaining effective and efficient coordinative systems to support the delivery of services. Responsible for supporting the commercial and project delivery teams by coordinating all aspects of work measurement, valuation, and financial control. This role ensures that project costs are accurately tracked, variations are properly managed, and client requirements be met efficiently and professionally.

The role of Works Coordinator will include:

• Supporting the Quantity Surveying team with effective communication to ensure accurate and timely information is collected and coordinated to meet the required timescales.
• Manage the Quantity Surveying (QS) mailbox, ensuring timely coordination and delegation of incoming communications to the appropriate personnel or department
• Liaise between site teams, subcontractors, and the quantity surveying department to ensure smooth information flow
• Assist in preparing and maintaining project documentation, including work schedules, progress reports, and financial summaries
• Support the preparation of bills of quantities, cost estimates, and tender documentation
• Assist in managing subcontractor and internal teams accounts, including valuation of variations and final accounts
• Support the QS team in identifying, pricing, and documenting variations and change orders
• Maintain accurate records for audit and quality assurance purposes
• Contribute to continuous improvement initiatives in commercial processes
• Providing quality statistical information on key performance indicators to assist managers in target setting, performance monitoring and updating dashboards and implementing improvements where needed
• Support in project/contractor meetings including meeting minutes and following up actions.
• Identifying any shortfalls in service delivery and ensuring they are dealt with appropriately
• Maintaining relationships with internal and external stakeholders
• Occasional travel to regional and other office locations maybe required

Skills and experiences

• Excellent organizational and coordination skills
• Strong numerical and analytical ability
• Effective communication and interpersonal skills
• Effectiveness in coordinating between site and commercial teams
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Proactive problem-solving approach and commercial awareness
• Accuracy and timeliness of valuations and cost reports
• Quality of documentation and record-keeping

About us

We provide in-house repairs and maintenance for a wide range of properties, as part of a not-for-profit organisation. We foster a diverse and inclusive culture. Our customers are at the heart of all we do, and colleagues help make a real difference to people's lives.

Our Benefits

As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:

• 25 days annual leave (rising to a maximum of 30 days) plus public holidays
• A pension scheme with employer contributions from Sanctuary
• Life Assurance
• Employee Advice Service including counselling
• Cycle to Work scheme
• Voluntary health plans
• Employee discounts
• Wellbeing support and tools
• Employee recognition scheme
• Employee Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues
• £30,553 per annum (rising to £32,161 per annum after 12 months, subject to satisfactory performance)

View the job profile (if the link is unavailable please visit the Sanctuary careers website)

Closing Date: 07 January 2026

If you're unsure about any details, have questions about the role or want to discuss a need for adjustments, our fantastic talent team will be happy to help you - [e-mail]

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

View more detail about what it's like to work for our organisation, and what we offer on our Sanctuary careers pages at - http://www.sanctuary.co.uk/join-our-team

Inclusion is one of our core values. Our goal is to be a diverse, inclusive organisation where our people thrive and meet our customers' needs with fairness and empathy. We know having a range of ideas and opinions makes a difference. We encourage and welcome applications from people from diverse backgrounds to support this mission. We will make adjustments throughout your application process, in line with Sanctuary's commitment to our Disability Confident employer status.

Job Segment: QA, Quality