Works Coordinator

Sanctuary Group; Ely; On-site; GBP 30,000 - 33,000; Full time

Job summary

A not-for-profit housing organization is seeking a Works Coordinator to join its Quantity Surveying Team in Ely. The successful candidate will ensure smooth operations by effectively coordinating tasks, managing communications, and contributing to project success. Ideal applicants should have strong organizational skills, a proactive approach to problem-solving, and excellent attention to detail. This position offers a competitive salary plus various benefits including annual leave, pension, and health support.

Benefits

25 days annual leave, rising to 30 days

Pension scheme with employer contributions

Life Assurance

Employee Advice Service

Cycle to Work scheme

Voluntary health plans

Wellbeing support

Employee Networks supporting inclusion

Performance-based salary increase after 12 months

Responsibilities

• Supporting the Quantity Surveying team with effective communication.
• Manage the Quantity Surveying mailbox for timely coordination.
• Liaise between site teams, subcontractors, and the QS department.
• Assist in preparing project documentation, including reports.
• Support the preparation of bills of quantities and cost estimates.
• Assist in managing subcontractor accounts including valuations.
• Support QS team in documenting variations and change orders.
• Maintain accurate records for audit and quality assurance.
• Contribute to continuous improvement initiatives.
• Providing quality statistical information on key performance indicators.
• Support in project/contractor meetings including minutes.
• Identify shortfalls in service delivery and address them.
• Maintain relationships with stakeholders.
• Occasional travel to regional and other office locations.

Skills

Excellent organizational and coordination skills

Strong numerical and analytical ability

Effective communication and interpersonal skills

Effectiveness in coordinating between site and commercial teams

Attention to detail and accuracy

Ability to work independently and as part of a team

Proactive problem-solving approach

Accuracy and timeliness of valuations and cost reports

Quality of documentation and record-keeping

Job description

Location and Salary

Ely – Cambridgeshire

£30,553 - £32,161 per year

40 hours per week

Role Overview

We have an opportunity for a Works Coordinator to join our Quantity Surveying Team. The team currently consists of 3 members of staff. You will be responsible for delivering, coordinating and maintaining effective and efficient coordinative systems to support the delivery of services. Responsible for supporting the commercial and project delivery teams by coordinating all aspects of work measurement, valuation, and financial control. This role ensures that project costs are accurately tracked, variations are properly managed, and client requirements are met efficiently and professionally.

Responsibilities

• Supporting the Quantity Surveying team with effective communication to ensure accurate and timely information is collected and coordinated to meet the required timescales.
• Manage the Quantity Surveying (QS) mailbox, ensuring timely coordination and delegation of incoming communications to the appropriate personnel or department.
• Liaise between site teams, subcontractors, and the quantity surveying department to ensure smooth information flow.
• Assist in preparing and maintaining project documentation, including work schedules, progress reports, and financial summaries.
• Support the preparation of bills of quantities, cost estimates, and tender documentation.
• Assist in managing subcontractor and internal teams accounts, including valuation of variations and final accounts.
• Support the QS team in identifying, pricing, and documenting variations and change orders.
• Maintain accurate records for audit and quality assurance purposes.
• Contribute to continuous improvement initiatives in commercial processes.
• Providing quality statistical information on key performance indicators to assist managers in target setting, performance monitoring and updating dashboards and implementing improvements where needed.
• Support in project/contractor meetings including meeting minutes and following up actions.
• Identifying any shortfalls in service delivery and ensuring they are dealt with appropriately.
• Maintaining relationships with internal and external stakeholders.
• Occasional travel to regional and other office locations may be required.

Skills and Experiences

• Excellent organizational and coordination skills.
• Strong numerical and analytical ability.
• Effective communication and interpersonal skills.
• Effectiveness in coordinating between site and commercial teams.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proactive problem-solving approach and commercial awareness.
• Accuracy and timeliness of valuations and cost reports.
• Quality of documentation and record-keeping.

About Us

We provide in-house repairs and maintenance for a wide range of properties, as part of a not-for-profit organisation. We foster a diverse and inclusive culture. Our customers are at the heart of all we do, and colleagues help make a real difference to people’s lives.

Benefits

• 25 days annual leave (rising to a maximum of 30 days) plus public holidays.
• A pension scheme with employer contributions from Sanctuary.
• Life Assurance.
• Employee Advice Service including counselling.
• Cycle to Work scheme.
• Voluntary health plans.
• Wellbeing support and tools.
• Employee Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues.
• £30,553 per annum (rising to £32,161 per annum after 12 months, subject to satisfactory performance).

Contact Information

If you're unsure about any details, have questions about the role or want to discuss a need for adjustments, our fantastic talent team will be happy to help you – [e-mail]

Closing Statement

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

Inclusion Statement

Inclusion is one of our core values. Our goal is to be a diverse, inclusive organisation where our people thrive and meet our customers’ needs with fairness and empathy. We know having a range of ideas and opinions makes a difference. We encourage and welcome applications from people from diverse backgrounds to support this mission. We will make adjustments throughout your application process, in line with Sanctuary’s commitment to our Disability Confident employer status.

Building Equality and Diversity

Sanctuary Group encourages and welcomes applications from people from diverse backgrounds to support our commitment to offering an inclusive environment for our employees and customers. We work closely with the Home Office in order to prevent unlawful working. Sanctuary Maintenance Contractors Limited is a subsidiary of Sanctuary Housing Association, an exempt charity.