Workplace Partner

Kaluza; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Pension Scheme

Discretionary Bonus Scheme

Private Medical Insurance + Virtual GP

Life Assurance

Furthr – Climate Action app access

Free Mortgage Advice and Eye Tests

Perks at Work Discounts

5% Flex Fund

26 days holiday

Flexible Bank Holidays

Progressive Leave Policy

Personal Learning Budget

Home Office Budget

And more!

Job summary

Kaluza seeks a proactive Workplace & People Experience Lead to coordinate our London office operations and global workspace initiatives. The role partners with People Ops and Technology to ensure welcoming, efficient workspaces and engaging employee experiences.

Ideal candidates will have hands-on office management skills, strong communication, and a focus on continuous improvement. The position supports sustainability efforts, events, budgeting, and cross-office collaborations including Paris.

Qualifications

• Proven experience in workplace or office management within a fast-paced environment.
• Collaborative relationship building across teams and locations.
• Proactive, solution-oriented mindset with continuous improvement focus.
• Hands-on mentality and willingness to tackle varied tasks.
• Strong organisational and project management skills with multiple priorities.
• Excellent written and verbal communication; ability to engage diverse audiences.
• Customer-focused mindset to create welcoming experiences.
• Experience planning and executing office events from small to large scale.

Responsibilities

• Support a comprehensive workplace strategy aligned with company culture across locations.
• Oversee day-to-day London office operations, inventory management, and front-of-house experience.
• Lead employee listening sessions; translate feedback into actionable improvements.
• Assist onboarding experiences for new joiners; foster belonging from day one.
• Collaborate with Technology to ensure desk setups, meeting rooms and events run smoothly.
• Communicate workplace updates and initiatives to employees.
• Develop and maintain workplace processes, health and safety compliance, ISO accreditation efforts.
• Coordinate office events and manage relationships with suppliers.
• Drive sustainability initiatives within offices and office-wide programs.
• Assist Head of People Experience with annual budget planning.
• Manage Paris office shared workspace with potential visits.

Skills

Workplace management

Cross-functional collaboration

Event coordination

Budgeting & cost control

Job description

• Location: London, UK Hybrid

• Level: C3

• Team: People

This role is based in the London office and requires an existing right to work in the UK.

At this time, we are not able to offer visa sponsorship for this role. We are committed to building a diverse, global team and our sponsorship policy is evaluated on a role-by-role basis. We encourage you to keep an eye on our careers site to stay informed about future opportunities where we are able to offer visa sponsorship.

Kaluza Overview

Kaluza is the Energy Intelligence Platform, turning energy complexity into seamless coordination. We help energy companies overcome today’s challenges while accelerating the shift to a clean, electrified future.

Our platform orchestrates millions of real-time decisions across homes, devices, markets and grids. By combining predictive algorithms with human-centred design, Kaluza makes clean energy dependable, affordable and adaptive to everyday life.

With teams across Europe, North America, Asia and Australia, and a joint venture with Mitsubishi Corporation in Japan, we power leading companies including OVO, AGL and ENGIE, as well as innovators like Volvo and Volkswagen.

What will I be doing?

• Global Workplace Strategy: Support a comprehensive workplace strategy that aligns with our company culture and values, ensuring consistency and efficiency across all locations.

• London HQ Operations: Oversee the day-to-day operations of our London office, including inventory management, and access control. You’ll be the primary point of contact for visitors, clients, suppliers, and employees, delivering a professional and welcoming front-of-house experience.

• Lead employee listening sessions to capture feedback on the workplace experience, creating actionable recommendations and overseeing improvements that increased employee engagement and office satisfaction

• Partner with the People Operations team to support and welcome new joiners, helping to create a positive onboarding experience and foster a strong sense of community and belonging from day one

• Technology Partnership: Collaborate with the Technology team to ensure the smooth functioning of desk setups, meeting rooms, and event spaces.

• Internal Communication: Proactively communicate workplace updates and initiatives to all employees, fostering engagement and awareness.

• Process Improvement & Compliance: Develop and maintain workplace processes, including health and safety protocols including leading our ISO accreditation for the workplace alongside our Bristol Workplace Partner, and drive continuous improvement.

• Events: Coordinate and support office events, including client meetings, social gatherings, and DE&I celebrations.

• Supplier Management: Manage relationships with external suppliers, ensuring consistent service delivery and value.

• Sustainability Initiatives: Drive sustainability initiatives within our offices, contributing to our environmental goals.

• Collaborate with the Bristol Workplace Partner to deliver consistent high standards across our offices.

• Budgeting: Assist the Head of People Experience with annual budget planning and management.

• Manage our Paris office shared work space - with the opportunity to visit too!

About You

Ideally you'll have/be:

• Proven Experience: Demonstrated experience in workplace or office management within a fast-paced environment

• Collaborative Relationship Building: You cultivate strong, positive relationships, fostering a cohesive and supportive work environment.

• Proactive Approach: A proactive and solution-oriented mindset, with a focus on continuous improvement.

• Hands-On Mentality: A practical and hands-on approach, with the willingness to tackle any task.

• Strong Organisation: Exceptional organisational and project management skills, with the ability to manage multiple priorities.

• Effective Communication: Excellent communication and copywriting skills, with the ability to engage a diverse audience.

• Customer Focus: A customer‑centric mindset, with the ability to create welcoming and positive experiences

• Event Coordination & Execution: Experience in planning and executing successful office events, ranging from small team gatherings to large-scale company celebrations.ve experiences.

What will set you apart:

• Global Perspective & Cultural Agility: You understand and navigate diverse cultural landscapes, enabling seamless collaboration across our international offices.

• Office Renovation/Fit-Out Expertise: Demonstrated experience in leading or significantly contributing to office renovation or fit-out projects..

• Commitment to Sustainability & Tech Adaptability: You bring a passion for sustainable practices and readily adapt to evolving technologies, aligning with our forward‑thinking approach.

Kaluza Values

Here at Kaluza we have five core values that guide us as a business:

Play to win, Solve the real problem, Build trust every day, Own the outcome, Go further together.

Our Perks

• Pension Scheme

• Discretionary Bonus Scheme

• Private Medical Insurance + Virtual GP

• Life Assurance

• Access to Furthr - a Climate Action app

• Free Mortgage Advice and Eye Tests

• Perks at Work - access to thousands of retail discounts

• 5% Flex Fund - to spend on the benefits you want most

• 26 days holiday

• Flexible Bank Holidays (excluding Christmas day and Boxing day) - Giving you an additional 8 days which you can choose to take whenever you like

• Progressive Leave Policy - With no qualifying service periods, including 26 weeks full pay if you have a new addition to your family

• Personal Learning Budget - Upskill, learn and grow!

• Home Office Budget

• And more!

We want the best people

We’re keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.

We understand some people may not apply for jobs unless they tick every box. But if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you.

Find out more about working in Kaluza on our careers page and LinkedIn. You can also find our Applicant Data Protection Policy here.