Workplace Coordinator

Peabody Trust; Greater London; On-site; GBP 8,000 - 12,000; Part time

Benefits offered by this job

30 days annual leave

Volunteer days

Pension contribution up to 10%

Life assurance at 4x salary

Employee discount portal

Job summary

Peabody is seeking a part-time Workplace Coordinator (Front of House) to deliver a professional, welcoming experience across our corporate offices. The 6-month fixed-term role is 8 hours per week, based at an office with flexibility to cover other sites.

You will greet visitors, manage front desk enquiries, passes and payments, maintain visitor logs, support meeting room bookings, coordinate with suppliers, and carry out Health & Safety checks.

Qualifications

• Experience in a customer-facing administrative or front-of-house role.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Strong IT skills, including MS Office.
• Ability to handle confidential information discreetly.
• Experience working with suppliers or contractors (desirable).

Responsibilities

• Greet visitors in a professional and welcoming manner.
• Manage front desk enquiries, issue passes and fobs, and handle payments.
• Administer Workplace inboxes and respond promptly to requests.
• Manage post room duties, courier arrangements and communications.
• Maintain visitor logs and document processing.
• Support meeting room bookings and daily room set-ups.
• Coordinate with suppliers and contractors for services and invoicing.
• Carry out Health & Safety checks and Fire Marshal duties.
• Maintain parking databases and document management.
• Support wider Facilities tasks and colleague onboarding.

Skills

Customer-facing experience

Organisational skills

Excellent communication

MS Office

Discretion with confidential info

Supplier interaction (desirable)

Tools

Microsoft Office suite

Job description

Our Vacancy

Workplace Coordinator (Front of House) - Deliver a Professional and Welcoming Workplace Experience

This role is on a 6 month fixed-term basis and is for 8 hours per week.

Do you enjoy creating a positive first impression and supporting colleagues in a busy workplace? As a Workplace Coordinator (Front of House) at Peabody, you'll play a key role in delivering an excellent customer experience across our corporate offices. You'll be part of a multifunctional Facilities Support Team, ensuring our workplaces are safe, well-organised and welcoming for colleagues, residents and visitors.

This is a varied, customer-facing role where your professionalism, organisation and attention to detail will make a visible difference every day. You'll be based at one of our offices, with flexibility to support other sites when needed.

What you'll do

• Greet visitors in a professional and friendly manner, creating a welcoming front-of-house experience
• Manage front desk enquiries, issue passes and fobs, and handle payments where required
• Administer Workplace inboxes and respond promptly to internal and external requests
• Manage post room duties, courier arrangements and incoming/outgoing communications
• Maintain accurate records including visitor logs, key tracking and document processing
• Support meeting room bookings, set‑ups and daily checks of shared spaces
• Work with suppliers and contractors to manage services, supplies and invoicing
• Carry out Health & Safety checks, support Fire Marshal duties and report issues
• Maintain workplace systems including parking databases, archiving and document management
• Support wider Facilities tasks, including deliveries, stock management and colleague onboarding

What you'll need

• Experience in a customer-facing administrative or front-of-house role
• Strong organisational skills with the ability to prioritise tasks and meet deadlines
• Excellent communication skills, both written and verbal
• Strong IT skills, including Microsoft Office applications
• Ability to manage confidential information with discretion
• Experience working with suppliers, contractors or service providers (desirable)

Who you are

You will be:

• Personable, professional and confident when interacting with people at all levels
• Proactive and solution-focused, with a strong sense of ownership
• A team player who is happy to support colleagues and "roll your sleeves up" when needed
• Well organised, able to manage a varied workload and maintain high standards
• Flexible and willing to travel between Peabody offices when required
• Professionally presented and able to follow a uniform/dress code

Why Join Us?

When you join Peabody, you're joining a team guided by our values:

Be Kind, Do the Right Thing, Love New Ideas, Celebrate Diversity, Keep Our Promises, and Pull Together.

We're committed to providing a positive workplace experience for everyone who enters our offices.

What We Offer

• 30 days annual leave, plus bank holidays
• Two paid volunteering days each year
• Flexible benefits scheme and employee discount portal
• Life assurance at 4x your salary
• Up to 10% pension contribution

Please read before applying

Interviews will be ongoing until no later than Friday 11th September

This is a customer-facing, office-based role and requires regular presence in the workplace. This role requires a Basic DBS check.

Got questions? Reach out to George Murphy, Talent Specialist, at [e-mail]

We reserve the right to close this advert early should we receive enough applications.