Workplace Coordinator

Office Angels; Glasgow; On-site; GBP 26,000; Part time

Job summary

A leading recruitment agency in Glasgow is seeking a Part-time Workplace Coordinator to provide exceptional service in a professional environment. You will be the first point of contact for visitors and support internal teams with various administrative tasks. Ideal candidates will have reception experience and strong organisational skills. This role offers a competitive salary and a comprehensive benefits package.

Benefits

Pension scheme with employer contributions up to 5.5%

25 paid working days per annum

Free day off on birthday

Private health care

Corporate discounts

Qualifications

• Previous experience in a reception or front-of-house role within a professional environment.
• Confident in setting up and troubleshooting AV equipment.
• Professional presentation and a positive, proactive attitude.

Responsibilities

• Provide a professional reception service, greeting clients and managing meeting rooms.
• Support internal teams with print, post, and general office administration.
• Manage meeting room bookings and coordinate catering for events.

Skills

Organisational skills

Client care

AV equipment troubleshooting

Microsoft Outlook

Microsoft Word

Job description

The role - Part‑time Workplace Coordinator

Location: Glasgow City Centre

Hours: 9am to 5:30pm – Monday to Thursday (30 hours per week)

Salary: £25,635 (pro rata)

Benefits

• Pension scheme with employer contributions up to 5.5%
• Generous life assurance cover up to 8 times your salary
• 25 paid working days per annum, with the option to buy up to 8 additional days. Flex twice a year – January and July
• Free day off on birthday with a £50 voucher
• Private health care (discounted prices for children)
• Dental health care
• Interest‑free season ticket loans
• Corporate discounts on a wide variety of products and services

About the Role

We are recruiting for a Front of House & Workplace Services Assistant to join a professional services environment on a part‑time basis. This is a varied role combining reception duties with internal office support, ensuring exceptional service delivery to both clients and colleagues.

You’ll be the first point of contact for visitors, managing meeting rooms and hospitality, while also supporting internal teams with print, post, and general office administration. This is a fantastic opportunity for someone who enjoys a mix of client‑facing and behind‑the‑scenes responsibilities.

Key Responsibilities

• Provide a professional and welcoming reception service, meeting and greeting clients and visitors.
• Manage meeting room bookings and coordinate catering and hospitality for events.
• Prepare meeting rooms, ensuring AV equipment and refreshments are ready.
• Handle ad‑hoc client requests such as photocopying, deliveries, and travel arrangements.
• Respond promptly to telephone and e‑mail queries from internal and external contacts.
• Support print and post room operations, including incoming/outgoing mail and courier liaison.
• Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well‑presented.
• Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies.
• Build relationships with local suppliers and caterers to ensure high‑quality service.
• Provide occasional out‑of‑hours support for events and seminars.

What We're Looking For

• Previous experience in a reception or front‑of‑house role within a professional environment.
• Strong organisational skills and ability to manage multiple tasks.
• Confident in setting up and troubleshooting AV equipment.
• Excellent communication and client care skills.
• Professional presentation and a positive, proactive attitude.
• Ability to work under pressure and adapt to changing priorities.
• Proficiency in Microsoft Outlook and Word.

Why Apply?

This is a great opportunity to join a dynamic team in a role that offers variety and responsibility. You’ll enjoy a supportive environment, competitive salary, and a comprehensive benefits package.

Equal Opportunities

Office Angels is an equal‑opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Additional Information

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.