Workplace Coordinator

P2P; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A diversified trading firm in London is seeking a Workplace Coordinator to manage facilities and office support for a vibrant environment. Responsibilities include organizing contractor visits, managing office onboarding, and serving as a Health & Safety Officer. The ideal candidate has 3+ years of experience in administration or facilities management, excellent communication skills, and is proficient in Microsoft Office. This role offers a dynamic work environment with diverse responsibilities.

Qualifications

• 3+ years’ experience in administrative or facilities management.
• Self-motivated and able to work independently.
• Flexible working style and willingness to work occasionally on evenings or weekends.

Responsibilities

• Organize and host building subcontractor visits.
• Manage office onboarding/offboarding processes.
• Serve as Health & Safety Officer and Fire Marshal.

Skills

Administrative skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Problem-solving skills

Education

Minimum A-Level education

Tools

Verkada security systems

Lenel security systems

Job description

Overview

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

DRW is currently seeking a Workplace Coordinator for our London office. This role will provide general facilities and office support and report to the London Workplace Manager.

Responsibilities

• Organize and host building subcontractor visits/servicing on site.
• Day-to-day management of catering, cleaning, and plant contracts.
• Manage weekly kitchen-appliance cleaning and ongoing maintenance schedules.
• Raise building and parking permits.
• Lead end-to-end Vicinitee ticket management and maintain accurate records.
• Assist with workplace-related projects (e.g., construction).
• Manage office onboarding/offboarding: maintain photo directory; coordinate building access and badges/keys.
• Serve as Health & Safety Officer and Fire Marshal: annual fire-risk assessment, evacuation drills and internal comms, PAT (portable appliance) testing, and monthly fire-extinguisher checks.
• Maintain office furniture and equipment; ensure general cleanliness and order.
• Provide reception cover when required.
• Handle ad-hoc workplace requests, including external errands, as needed.
• Assist with office activities, events, and other business needs as assigned.
• Attend and minute meetings with the Workplace Manager.
• Manage off-site warehouse space.

Required Skills & Experience

• 3+ years’ administrative or facilities management experience.
• Strong computer skills; proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Minimum A-Level education.
• Self-motivated; able to work independently with minimal supervision.
• Excellent interpersonal and communication skills.
• Strong work ethic and team-player attitude; willing to help teammates as needed.
• Flexible working style to meet changing business needs.
• Ability to work under pressure.
• Strong organizational and problem-solving skills.
• Willingness to work occasional evenings or weekends.
• Full UK driving license (for occasional off-site cover/errands).
• Familiarity with Verkada and Lenel security systems (useful).
• Interest in food, beverage, and events (useful).

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