Warehouse Shift Coordinator

Fareshare - Southern Central; Southampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A community food redistribution organization in Southampton seeks a Warehouse Coordinator to oversee daily operations and manage volunteers. The ideal candidate has experience in food distribution, a Level 2 Certificate in Food Hygiene, and excellent communication skills. This role requires a proactive approach and an interest in addressing food insecurity. The position operates Monday to Friday with occasional Saturdays, providing an opportunity for flexible hours.

Qualifications

• Experience managing staff or volunteers in food distribution.
• Experience driving vans or medium sized vehicles (3.5 Ton).
• Ability to work under pressure with attention to detail.

Responsibilities

• Coordinate day-to-day operations of the FareShare Southern Central warehouse.
• Ensure operational activities are completed to food safety standards.
• Maintain relations with volunteers, staff, and food suppliers.

Skills

Interest in food insecurity

Pro-active and organised

Excellent interpersonal and communication skills

Team player

Education

Level 2 Certificate in Food Hygiene

Level 2 Food Safety Qualification

Tools

MS Office

Job description

We are UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to approximately 8,500 front-line charities and community groups. Every week we provide enough food to create almost a million meals for vulnerable people.

There has never been a more exciting time to join an organisation at the heart of public consciousness. For more information visit Fareshare UK - Official Website

FareShare is an equal opportunity employer, and we welcome applications from all backgrounds and abilities and as a Disability Confident Employer, we provide reasonable adjustments.

We aim to recruit from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our commitment to redistributing surplus food, come and join us.

The Role

This is an exciting time to join FareShare as we enter a period of expansion. The successful applicant will co-ordinate the day-to-day operations, oversee and support a team of volunteers to ensure the ongoing success of the FareShare Southern Central food warehouse in Southampton.

This will involve working closely with warehouse colleagues and volunteers to ensure that all operational activities are completed to the agreed timetable and to the food safety standards set out in the FareShare operating manual.

As an employer committed to Equal Opportunities, we will assess applications in line with these criteria that we consider either as being essential or desirable in this role.

Main Areas of Responsibility

Operations

• Work as a team with the Warehouse Manager, Deputy Warehouse Manager colleagues and volunteers to ensure all shifts are adequately planned, supervised and meet operational needs.
• Responsible for organising food distribution using the FareShare food management systems.
• Maintain excellent relations and communications with volunteers, staff, food suppliers and charities.
• Ensuring all key activities and milestones per shift are met.
• Work with the Warehouse Manager to develop new operational processes as required and take an active role in their implementation.
• To carry out any other duties which may be necessary.

Health and Safety

• Be responsible for the Health & Safety and security of FareShare Southern Central buildings, vehicles, staff and volunteers.
• Carry out & update risk assessments as defined by the FareShare operating manual and complete risk assessments for all new activity as required.
• Ensure compliance with all FareShare policies and procedures and industry standards as required by food donors and regulators.
• To ensure that the vans used by FareShare Southern Central are roadworthy and legal (taxed and insured) and to ensure there is payment of appropriate charges.
• Support the development of relevant policies and procedures for FareShare and to ensure that all staff, volunteers, food suppliers, charities and visitors adhere to them as appropriate.
• To comply with monitoring and evaluation systems as required for the Regional Centre’s activities and report regularly to the Warehouse Manager as required.

Operating Hours and Shift Pattern

Position will be 7am to 3pm / 8am – 4pm, Monday – Friday and occasional Saturdays on a rota basis.

Flexibility is required to provide cover for planned and ad-hoc absences as well as Public and Bank Holidays is highly desirable in this role and also offers the opportunity for additional hours to supplement the core hours.

What you’ll bring - essential

We have listed below, the experience and attributes we’re looking for, but we understand that not everyone will tick every box. So don’t worry. If you can demonstrate the core competencies, and more importantly, have the drive and passion for the role – we’d still love to hear from you. We’re committed to supporting your development in the areas where you may have less experience.

Essentials Requirements

• You are someone with an interest in food insecurity.
• Level 2 Certificate in Food Hygiene.
• Pro‑active, organised and able to work under pressure, whilst maintaining excellent attention to detail.
• Experience of working as part of a team.
• At least one years’ experience that include either, supervising / managing staff or volunteers within a warehousing / operation food distribution setting.
• Experience of working in a team with evidence of demonstrating a flexible approach to team working.
• Experience of working on own initiative, able to manage own workload and prioritise tasks to meet objectives.
• Computer literate with experience of working with MS Office and other bespoke software packages
• Experience of driving vans / medium sized vehicles 3.5 Ton
• Excellent interpersonal & communication skills, clear ability to adapt approach to a diverse range of audiences
• Team player able to motivate and develop people through positive approaches

What you’ll bring - desirable

• Level 2 Food Safety Qualification
• Experience of taking responsibility for health and safety issues within a food distribution and / or warehousing operation
• Experience of working in a highly regulated environment and demonstrable risk assessment capabilities
• Experience of delivering training to staff or volunteers
• Experience of working with people who may have additional support needs
• Full Clean driving license

Competencies and behaviours

• Excellent communication both written and verbal, to various audiences
• Proven ability to provide a customer focused service
• Excellent, proven organisational skills
• A passion for FareShare’s mission

Closing Date 3rd December 2025.