Warehouse Operations Administrator - (WOA.6)

Gist; Cumbernauld; On-site; GBP 17,000 - 29,000; Full time

Benefits offered by this job

M&S discount

25 days annual leave

Healthcare cash plan discounts

Pension scheme

App perks and discounts

Wellbeing support

Cycle to work

Job summary

Gist is recruiting a Warehouse Operations Administrator to join our busy site in Ward Park, Cumbernauld. The role focuses on providing admin support across Warehouse and Transport, handling paperwork, data entry and reporting to keep operations running smoothly.

You will work on a 40-hour week across two shifts (night or late) and join a team that values accuracy, reliability and proactive problem-solving in a fast-paced environment.

Qualifications

• Excellent communication skills with the ability to build strong working relationships.
• A confident approach with a good standard of spoken and written English.
• Strong teamwork and willingness to help others.
• Flexible approach to working hours and responsibilities.
• Ability to work independently and stay organised in a busy environment.

Responsibilities

• Provide essential administrative support across Warehouse and Transport teams.
• Handle customer paperwork queries and resolve issues.
• Produce and collate reports to meet customer and operational needs.
• Archive all paperwork and ensure documentation is accurate.
• Input data into internal and external systems accurately.
• Support the wider team with general administrative duties and extra tasks as required.

Skills

Communication skills

Team player

Flexibility

Independent worker

Attention to detail

Job description

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

Are you organised, proactive and enjoy working in a fast-paced environment?

If so, we are looking for dynamic Warehouse Operations Administrators to join our busy warehouse team based in Ward Park, Cumbernauld on a 12-month fixed term contract. We have two amazing shifts available:

• Night Shift, working any 5 over 7 from 8:30pm to 5am
• Late Shift, working any 5 over 7 from 12:30pm to 9pm

As the Warehouse Operations Administrator you will play a critical role in keeping our Warehouse and Transport operations running smoothly. This is a great opportunity for someone who enjoys variety, can stay calm under pressure and takes pride in getting things right.

What you'll be doing

As the Warehouse Operations Administrator, you will provide essential administrative support across our Warehouse and Transport teams. Your day will be varied, and you will be involved in everything from paperwork and reporting to customer queries and data management. Your responsibilities will include:

• Working closely with Warehouse and Transport teams to support smooth daily operations
• Dealing with and resolving any issues relating to customer paperwork
• Producing and collating reports to meet customer and operational requirements
• Ensuring all paperwork and documentation is accurately archived
• Supporting with customer, supplier and site queries
• Managing PODs (Proof of Delivery)
• Accurately inputting data into internal and external systems
• Completing general administrative duties and supporting the wider team
• Taking on additional tasks and responsibilities as required by your manager
• You will support the operational team with any wider activities as and when required.

If you are someone who likes being at the heart of the action, enjoys variety and wants to be part of a team where your contribution genuinely makes a difference, we'd love to hear from you.

Join our team and help keep our warehouse and transport operations moving!

What we're looking for

You don't need to have all the answers, we are looking for someone with the right attitude, reliability and willingness to get stuck in. You will need:

• Excellent communication skills able to build strong working relationships
• A confident approach with a good standard of spoken and written English
• A strong team player mentality and willingness to lend a hand when needed
• A flexible approach to working hours and responsibilities
• The ability to work independently and without constant supervision
• The ability to thrive in a busy, fast paced environment
• Good attention to detail and a commitment to getting things done accurately

Role details

Salary: Up to £28,875.12 per annum (plus £173.33 per month for the night shift)

Hours: 40 hours per week, any 5 over 7.

Location: Gist Ltd, Napier Road, Wardpark North, Cumbernauld, Glasgow, G68 0DF

What's in it for you

As well as a competitive salary, you'll benefit from:

• 20% M&S discount on most things from furniture, fashion and food
• 25 days' annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support - including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.

#LI-SG1