Warehouse Facilities Administrator

Siamo Recruitment a division of Siamo Group; Stafford; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading recruitment agency seeks a proactive Warehouse Facilities Administrator in Stafford to support warehouse operations. Responsibilities include coordinating maintenance, ensuring compliance with health and safety standards, and maintaining accurate records. Ideal candidates will have experience in administrative or facilities support roles, with strong organizational skills and proficiency in MS Office. The role offers a salary of 30K to 35K per annum.

Qualifications

• Previous experience in an administrative or facilities support role (ideally in a warehouse or industrial environment).
• Familiarity with facilities compliance documentation and related Health & Safety requirements.

Responsibilities

• Coordinate planned and reactive maintenance and repairs across the property.
• Assist in organising site fire drills and safety inspections.
• Maintain facility-related documentation accurately.
• Act as a point of contact between the warehouse team and facilities services.

Skills

Strong organisational and time management skills

Strong proficiency in Microsoft Office

Excellent communication and interpersonal skills

Ability to work independently

Tools

CAFM systems

Job description

Overview

Warehouse Facilities Administrator — Siamo recruitment are seeking a proactive and highly organised Warehouse Facilities Administrator to support the day-to-day operations of our warehouse facility department. You will be responsible for coordinating proactive maintenance, reactive repairs across both hard and soft services as and when required, while ensuring compliance with health and safety standards, company policies. Daily monitoring of the facilities help desk and coordinating response and related action as required, maintaining accurate varied administrative records for the department and activities within. This is a key role in ensuring the property runs efficiently, with a safe and clean environment for all staff and visitors.

Hours: Monday-Friday 08:30-17:00

Pay: 30K to 35k pa dependant on experience

Key Responsibilities

• Facilities Coordination:
  • Schedule and coordinate planned and reactive maintenance and repairs across the property.
  • Liaise with external contractors and service providers (e.g. security, waste management, pest control, HVAC, etc.).
  • Maintain service and maintenance records in accordance with audit requirements, and legal compliance requirements.
  • Monitor and replenish stock of site consumables (e.g., PPE, cleaning supplies, daily consumables for the department activities).
  • Support internal department resource activities.
• Health & Safety:
  • Assist in organising site fire drills, first aid kits, and safety inspections.
  • Maintain contractor H&S related documentation including permits to work, contractor RAMS etc.
  • Assist the facilities manager with site contractor inductions.
• Administrative Support:
  • Maintain facility-related documentation, both electronic and hard copy records and department databases accurately.
  • Raise approved purchase orders, track invoices, which will assist in the management of budgets for facilities expenses.
  • Support audits and inspections (internal and external) by ensuring documentation is up to date.
  • Assist with key control, access management and site security arrangements.
• Communication & Collaboration:
  • Act as a point of contact between the warehouse team and facilities/maintenance services
  • Act as point of contact for external contractors as and when required.
  • Communicate clearly with internal departments, contractors, and site visitors.
  • Attend and contribute to regular facilities meetings.

Key Requirements

• Previous experience in an administrative or facilities support role (ideally in a warehouse or industrial environment).
• Strong organisational and time management skills.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, CAFM related systems).
• Familiarity with facilities compliance documentation and related Health & Safety requirements.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks under pressure.

Desirable Qualifications

• Experience using CAFM (Computer Aided Facilities Management) or other maintenance software.
• Knowledge of warehouse operations and supply chain processes.
• IOSH or equivalent health & safety training (preferred but not essential).