Warehouse administrator days

UPS; Birmingham; On-site; GBP 25,000 - 31,000; Full time

Job summary

UPS is seeking a Warehouse Administrator for the Birmingham area, based at Polar Speed Distribution Ltd, Unit 10 the hub, Nobel Way, Birmingham, B6 7EU. The role covers warehouse operations and administration with a standard Monday to Friday, 08:00–16:30, 40 hours per week, at a salary of £27,839.64 per year.

Responsibilities include receiving inbound goods, picking and packing to client instructions, stock control in the warehouse management system and KPI reporting.

Responsibilities

• Receive and check inbound goods against delivery paperwork, quantities, batch and expiry details, condition and required temperature controls, record and escalate.
• Pick, check, pack, label and prepare orders accurately in line with client instructions and dispatch cut-off times.
• Scan and sort consignments, prepare goods for collection or trunking, assist with loading/unloading where trained.
• Put away, locate and move stock in the warehouse management system, maintain segregation of stock as applicable.
• Process returns, stock adjustments, cycle counts and investigations with audit trail and approvals.
• Maintain housekeeping, cleaning records and safe working standards across the warehouse.

Job description

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Job Description

Warehouse administrator days

Monday to Friday

0800-1630

40 hours a week

Based at Polar Speed Distribution Ltd, Unit 10 the hub, Nobel Way, Birmingham, B6 7EU

Salary is £27,839.64

Job Purpose

Support the Birmingham warehouse through accurate handling of healthcare products and timely administration of receipts, orders, stock and despatch. Maintain complete, traceable records and escal...

Warehouse operations

• Receive and check inbound goods against delivery paperwork, quantities, batch and expiry details, condition and required temperature controls, record and escal...
• Pick, check, pack, label and prepare orders accurately in line with client instructions, current procedures and dispatch cut-off times.
• Scan and sort consignments, prepare goods for collection or trunking, and assist with loading and unloading, where trained and authorised.
• Put away, locate and move stock in the warehouse management system, maintain segregation of ambient, chilled, frozen, controlled, damaged and quarantined stock as applicable.
• Process returns, stock adjustments, cycle counts and investigations as directed, maintaining an accurate audit trail and obtaining required approval before releasing or changing stock status.
• Maintain housekeeping, cleaning records and safe working standards across the warehouse and associated areas.

Warehouse administration

• Enter, check and update receipts, inventory movements, orders and shipment information in the approved warehouse and client systems.
• Prepare, check, file and retrieve goods in records, pick and pack documents, despatch paperwork, manifests, labels and other records required for traceability.
• Monitor order progress and despatch deadlines, follow up exceptions, missing information and incomplete transactions with the relevant warehouse team , supervisor or client contact.
• Support carrier bookings, collections and delivery follow up, including tracking consignments and obtaining or filing proof of delivery where required.
• Maintain accurate trackers and routine operational reports for orders, stock, deliveries, discrepancies and key service measures, using approved templates and source data.
• Respond to routine queries from internal teams, carriers and clients professionally, and escal...
• Support investigations by gathering transaction histories, paperwork and evidence, record outcomes and actions in the appropriate system or log.
• Monitor the shared and personal email inboxes throughout the working day, prioritizing and responding to urgent client, operational and service-related communications within the required timescales.
• Respond to and assist in resolving client queries, issues and concerns promptly and professionally, co-ordinating with the relevant operational, quality or management teams.
• Assist in collecting and reporting warehouse KPIs data including stock accuracy, stock adjustments, discrepancies and other agreed service measures.
• Participate in scheduled stock takes and cycle counts, including physical counting, recording results, investigating variances and supporting stock reconciliation.

Employee Type

Permanent

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